OpenText eDocs Migration to SharePoint

OpenText eDocs, or what some refer to as Hummingbird eDocs, is an Enterprise Content Management (ECM) designed for specific document management needs. It comes with several features like customizable dashboards, easy accessibility, and a host of others. However, for businesses these features feel to be inadequate, especially if the organization is growing and needs more from their document management system. In such situations OpenText eDocs migration to SharePoint seems to be a smart move.  

Microsoft SharePoint is designed to meet the diverse and complex document management needs of modern businesses. It goes beyond ‘traditional’ approach to document management to deliver a better and more productive experience. 

Get Complete Assistance from the SharePoint Migration Experts  

Evolvous is a certified Microsoft Gold consultant, with an in-depth expertise in SharePoint. For over the past decade, we have helped businesses migrate to SharePoint from diverse platforms like eDocs, Confluence, iManage as well as Google Drive and Dropbox.

What is OpenText eDocs Migration to SharePoint? 

OpenText eDocs migration to SharePoint can be simply defined as the migration of data between the two platforms. This includes migrating the documents, metadata, permissions, and the library structure. 

A SharePoint migration consultant ensures that all the data assets are migrated securely, while retaining the structure and the organization of data.  

Why Do You Need eDocs to SharePoint Migration? 

As said before, eDocs might prove inadequate in many scenarios. In such cases, Microsoft SharePoint might be a better option which makes migrating to this platform seem like a good move. Here are some of the reasons why you should consider Hummingbird eDocs migration to SharePoint. 

• Better Collaboration: eDocs is designed primarily to store and access documents. On the other hand, SharePoint is designed to enhance collaboration between teams. SharePoint allows you to create individual team sites and intranet. This not only makes it easy to share documents but also work on them along with your teammates in real time. 
• Better Suitability: eDocs is designed primarily for the legal industry. However, it can also be used for similar, service-based industries, with varied levels of success. On the other hand, SharePoint is more suitable to a wider range of industries including healthcare, financial services, manufacturing, construction, energy, government, public sector organizations and more. 
• Better Integration: eDocs can integrate with certain other platforms. But to achieve that, you need to use APIs and other connectors, which require technical expertise. SharePoint can integrate natively with commonly used Microsoft applications like Office, Teams, OneDrive, Power BI, Dynamics 365, and others. This makes your work more seamless and efficient. 
• Better AI Features: SharePoint comes with advanced AI features like smarter search capabilities, intelligent content classification as well as advanced insights. eDocs does have AI features, but they are limited. 
• Better Compliance: Data compliance is important for every industry. SharePoint provides advanced security and compliance features. This helps in complying with regulations like GDPR, HIPAA, and ISO standards. With features like audit trails and eDiscovery, it also makes it easier to execute compliance actions. 

Common Myths of eDocs to SharePoint Migration 

OpenText eDocs migration to SharePoint does offer several advantages. However, several myths create hesitation and misconceptions in the minds of the users. Here are some of the common myths associated with migration. 

Myth 1: Migration is Too Complex and Time-Consuming 

Reality: There is no point denying that migration is complex. But modern tools and best practices followed by experienced consultants simplify and streamline the overall process. They make the process efficient and less time-consuming.  

Myth 2: Data Loss is Inevitable 

Reality: The leading SharePoint migration consultants like Evolvous use tools and techniques that protect your data. Steps are also taken to maintain the integrity of the data, ensuring that all documents, metadata, and permissions are transferred without any loss. 

Myth 3: SharePoint is Just a File Storage System 

Reality: Most people think that SharePoint is just another file storage system. So, what is the point of migration, right? Well, as we have seen SharePoint is much more than just a Document Management System. It comes with many features that combine document management, team collaboration and enhanced data compliance. 

Things to Consider for Migration 

Before you execute Hummingbird eDocs migration to SharePoint, or any other data migration for that matter, there are few key factors to consider. 

Here are some important questions you need to ask yourself before you plan the migration. Answers to these questions will help you make key strategic decisions and ensure that the process meets your requirements that you desire. 

1. What is your primary reason for migration? 
2. What is the type of document you are currently storing in eDocs? What is the volume of storage you are currently using? 
3. How is the metadata currently managed in eDocs? 
4. Are there any specific security and compliance requirements? 
5. Do you want to migrate in phases or in a single go? 
6. What is the validation process to be followed to ensure accurate migration? 
7. Do you need to rework your data governance policies? 
8. What backup and data recovery solutions will you need? 
9. What kind of SharePoint training will you require? 
10. Apart from training, what kind of support will you need, post-migration? 

At Evolvous, we evaluate your existing eDocs infrastructure. In addition to these questions, we will consider several other factors to make sure that you get the right solution for your needs. 

Get Needs Assessment Done by Experts 

Looking for OpenText eDocs migration but don’t know where to start? Contact Evolvous and get a detailed needs assessment done by our team 

Process of OpenText eDocs Migration to SharePoint 

The actual process of OpenText eDocs migration to SharePoint might differ based on your requirements. But here is an overview of the process we follow in most cases: 

STAGE 1: PLANNING 

The first stage, goals are set, and the preparation is set in motion. Here are some of the steps that are taken in the stage: 

Step 1: Analysis: The requirements and the existing infrastructure are analyzed. KPIs are set and all the important observations are documented. 

Step 2: Preparing Inventory: An inventory is prepared based on the existing documents, metadata, and storage structures. 

Step 3: Mapping: The content, metadata, and permissions in eDocs are mapped to their relevant SharePoint entities.  

Step 4: Finalizing the Method: Depending on your specific needs, we can choose to go with an out of the box migration tool, or custom scripts. We will finalize the right approach and then proceed to the next stage. 

STAGE 2: EXECUTION 

Now that we have set things in order, we will proceed towards the execution of the migration. This will include the following stages 

Step 5: Preparation: If you do not have an existing SharePoint environment, we will set one up for you. All the necessary site collections and document libraries are created. 

Step 6: Transferring Data: At this step, we will begin the migration. We will export the data from eDocs, transform it as required and then route them to the correct destinations in SharePoint. As decided, we can do this in one go or break it down in batches. 

Step 7: Validation: After transferring the data, it needs to be tested and validated to ensure that everything is accurately transferred, without any missing data. 

STAGE 3: SUPPORT 

It is critical that you get the desired support after you have migrated the data. Here are some of the tasks that need to be carried out. 

Step 8: Monitoring: After migration, the system needs to be monitored for performance issues. Any issues detected are promptly resolved. 

Step 9: Initiate Change Management: Your new SharePoint system is up and ready to go. Now, you need to prepare your team and change your operational processes to adapt to the change in platform. You need to initiate your change management strategies to adapt more effectively to SharePoint 

Step 10: Archiving: As a safety measure, we will archive your eDocs document so that they can be reinstated if required. After completing the task, we can consider the migration to be completed. 

How Do Our SharePoint Migration Consultants Help? 

Here are some of the services that we offer for OpenText eDocs to SharePoint migration:  

Comprehensive Migration Support: From planning to execution, we offer expert guidance at each step of the way, reducing the chances of errors. We also help you ensure complete data security and meet relevant data compliance standards.  

Customization and Integration: We can help you customize your SharePoint environment to align with specific organizational needs. You will also get assistance in integrating SharePoint with existing and planned systems and processes.  

User Training and Change Management: Get help in developing and implementing training programs for end-users to facilitate a smooth transition to SharePoint. With our change management strategies, addressing user concerns and ensuring adoption.  

Discuss Your Project  

Looking for OpenText eDocs to SharePoint migration? Contact us to discuss your project and get started today with true experts.