The Rule of 6 Ps.

Project management professionals claim that projects fail up to 50% of the time, according to a recent study by the Project Management Institute (PMI) on project management failure statistics. In terms of budget, 78% of projects go over budget or experience timeline delays. 

In IT software development, success hinges on the ability to balance thorough planning with efficient execution.         

The adage "Prior Proper Planning Prevents Poor Performance," often called the 6Ps, encapsulates this essential truth: a well-structured plan sets the foundation for a project's success. It ensures that teams stay on track, budgets are managed efficiently, and objectives are achieved.

And what is evident for almost any company working in the software development and digital growth field surprisingly appears to be a known but not followed rule for many companies out there. 

In KOIA, we thoroughly consider the Job to be Done before writing a single line of code. This strategy has repeatedly spared our clients from unnecessary expenditure of time and resources. So here we are exploring its significance in software projects, but actually, it is a niche agnostic rule to follow.  

The Rule of the 6 Ps.

1 - Prior: Early Consideration

"Give me six hours to chop down a tree, and I will spend the first four sharpening the axe" - Abraham Lincoln 

"Failing to prepare is preparing to fail" rings especially true in IT. Early planning is crucial in technology projects due to rapidly changing tech landscapes and the need for timely adaptation to new trends and tools. This involves foreseeing potential challenges, setting clear project goals, and establishing timelines well before the project commences. 

Dive into the project details early on to ensure it is manageable for others due to last-minute planning. 

2 - Proper: Comprehensive and Detailed

"Proper" planning means thorough and detailed. It encompasses everything from requirement gathering, resource allocation, and risk assessment to setting up clear communication channels. It also involves ensuring that the plan is realistic and aligns with the project's technological capabilities and business objectives.

And remember: a successful plan receives varied feedback.         

The best way to understand a concept or a plan is to explain it to someone else. This practice not only solidifies your understanding but also ensures clarity and coherence in your project plan. It's a proactive way to identify potential issues and knowledge gaps. Seek input from all stakeholders to ensure your vision is clear and understood. Be open to constructive criticism and ready to adapt your plan accordingly. This approach leads to robust and flexible solutions.

If your team experiences issues with escalating and giving negative but vital feedback, you may find valuable insights in the article penned by our CEO.

3 - Planning: Structured Process

A goal without a plan is merely a wish. 

In software development, planning is a structured process that guides the entire project lifecycle. It includes creating detailed project documentation, defining development methodologies (like Agile), and scheduling design, development, testing, and deployment phases. Effective planning ensures that every team member understands their role and the project's milestones.

Create detailed designs, flowcharts, and presentations. These tools are your project's blueprint; they provide a clear vision and roadmap, just as architectural drawings guide a building's construction. For example, we can only imagine our process with the Miro tool. 

Effective planning involves SMART goals (Specific, Measurable, Achievable, Relevant, Time-bound) and comprehensive client needs analysis.

We all know this rule from the school desk, perhaps. But do we all actually follow it in a goal-setting process? 

4 - Prevents: Risk Mitigation

The concept of "prevents" is about foreseeing and mitigating risks. This could include technological risks, such as software incompatibility or security vulnerabilities, and project management risks, like scope creep or timeline slippage. By identifying these risks early, teams can develop strategies to avoid or minimise their impact.

There's immense value in learning from those with experience. Consult seasoned professionals – the 'grey-haired' experts. They provide insights that can help you avoid common pitfalls. Historical knowledge is invaluable in preventing repeat errors and fostering innovation.

5 - Poor: Avoiding Substandard Outcomes

"Poor" performance often manifests as delayed deliveries, budget overruns, software bugs, or products that don't meet user needs. Effective planning aims to circumvent these pitfalls by ensuring that each stage of the project is thoughtfully executed and that the final product meets the quality standards expected by stakeholders.

6 - Performance: Achieving Desired Results

Finally, "performance" relates to the successful execution and completion of a project. This means delivering a product or service that meets or exceeds the requirements within the stipulated time and budget. Efficient processes, innovative solutions, and high customer satisfaction characterise high performance in IT.

Wrap-up

Former U.S. Secretary of Defence Robert McNamara once said, "Poor planning or poor execution of plans is simply to let some force other than reason shape reality."

This means you can either spend your time reacting to emergencies or planning and adapting proactively. If you're constantly firefighting, you allow external forces to dictate the project's direction. Effective planning and execution place control firmly in your hands, shaping the project according to reasoned, strategic decisions.

The 6Ps highlight the importance of proactive, detailed, and flexible planning. By adopting these principles, you can guide your projects to successful completion, ensuring they meet their objectives and deliver value.

This approach is not just theoretical; it's backed by industry research and best practices, making it an invaluable strategy in the ever-evolving digital world.

PS.:        

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