Executive Assistant

Executive Assistant job opening in Mississauga, ON (C-Suite)

We are currently seeking top talent for an exciting Executive Assistant job opening in Mississauga, Ontario. In this full-time, temporary to permanent opportunity, you will be responsible for providing detailed administrative support to the CEO who oversees a number of businesses. As an experienced Executive Assistant, you will use your skills and experience to provide high level support while multi-tasking and prioritizing the work and needs at hand. If you are a hardworking, passionate and motivated Executive Assistant who is seeking a new, challenging opportunity supporting a seasoned CEO of multiple business lines, this may be the opportunity that you have been waiting for!

The Executive Assistant job opening in Mississauga, ON may include but are not limited to:

• Provide high level calendar management with emphasis on proactive planning, scheduling internal and external client meetings and Board meetings including organizing agendas etc.
• Travel arrangements both domestic and international including all the related logistics and requirements
• Draft and prepare correspondence, emails, reports and create PowerPoint presentations with detail and timeliness
• Manage expenses, enter and process expense reports with accuracy
• Communicating with clients/executives/donors via phone, in-person and email; this can also include internal and external clients
• May be required to attend meetings; responsible for taking minutes and sharing later
• Assisting with event planning and coordination when needed
• Perform various office administrative/coordinator functions; assist in the needs of a small office setting as needed.

Some of the skills and qualifications for this Executive Assistant job opening in Mississauga, ON include:

• Demonstrated Executive Assistant experience - preferably 5+ years directly related career experience; C-Suite experience required
• Advanced Microsoft Office skills – Word, PowerPoint, Excel, Outlook
• Exceptional verbal and written communication skills; strengths in drafting communications on behalf of the CEO
• Highly detailed but also someone who can be direct, to the point and can work with a similar work-style; pleasant/professional but direct
• A positive, can-do and self-motivated worker; flexible
• A high level of trust and discretion at all times; strong and confident personality to keep to the business functions of the role
• Someone who flourishes in a diverse workplace and the ability to prioritize and switch gears on a dime.

Our client offers a busy and dynamic work setting working for an highly experienced CEO who likes challenge and hard work. This is a new vacancy that is well suited for an experienced, confident and driven Executive Assistant looking to be the right hand of the CEO while also working with the team. This is a permanent vacancy but ‘fit’ is most important for all parties so this will commence on a temporary basis with the goal to become permanent for the right match. Note that this worksite is north Mississauga near Pearson Airport. If you are interested in this Executive Assistant job opening in Mississauga, ON and meet the minimum qualifications as listed, do not wait to apply.