Executive Assistant

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health Offers

Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

• Fully paid medical, dental and vision coverage from your first day
• Health care spending account
• Premium defined benefit pension plan
• 3 personal days and 2 float days annually
• Individual contributors start at 3 weeks’ vacation with 4 weeks at 2 yrs.
• Career development opportunities
• A collaborative values-based team culture
• Wellness programs
• A hybrid working model
• Participation in Communities of Inclusion
  
  

Want to make a difference in your career?  Consider this opportunity.

The Executive Assistant position is responsible for providing administrative support to 2-3 Directors within the Sector Support, Performance & Accountability portfolio, whose primary responsibility will be meeting coordination and scheduling meetings with both internal and external stakeholders, including large working groups and committees held both virtually and in-person that may include executive level leadership stakeholders. The incumbent requires a keen sense of tact, diplomacy, and customer service.

Here Is What You Will Be Doing

• Provide scheduling and administrative support to 2-3 Directors; coordinates and maintains electronic calendar/schedule for leadership by anticipating and leveraging requirements, priorities and needs and provides necessary appointment logistics, pertinent information, and contact requirements.
• Prioritizes conflicting needs; handles matters expeditiously, proactively often with deadline pressures;
• Performs activities to facilitate and coordinate streamlining of workload and processes; initiates process improvement and other activities to ensure the efficient operation of the department.
• Act as the first point of contact for internal and external calls and inquiries; triaging and tracking requests as required.
• Develop, organize and maintain electronic and paper information filing/retrieval methods, systems and formats, and maintain documents and databases, as required.
• Other duties as assigned
  
  

Here Is What You Will Need To Be Successful

Education and Experience

• An undergraduate degree in an appropriate discipline (e.g., Health Sciences, Health Services Research, Health Administration, Business Administration, etc.) or equivalent combination of education and experience
• A minimum of 3-5 years’ experience in related field; experience providing senior level coordination support in a health-related organization is preferred
  
  

Knowledge and Skills

• Excellent verbal and written communication skills
• Extensive experience in a Microsoft Office environment is required
• Superior organizational and time management skills
• Demonstrated initiative and the ability to work independently and within a team environment
• Ability to manage multiple tasks and provide assistance to multiple individuals in the presence of frequent interruptions
• Excellent interpersonal and customer service skills
• Strong problem-solving skills
• Ability to use discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality
• Excellent understanding of privacy and confidentiality
  
  

Employment Type: Permanent Full Time

Salary Band: 3

Location: Toronto, Ontario (currently hybrid; subject to change)

All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled.

We encourage applicants with accessibility needs to notify us if they have any accommodation needs in the application and/or interview process.