Comment évaluez-vous et rapportez-vous les projets comme un pro?

As a PM, I’d: 1. Define clear project objectives and success criteria. 2. Regularly track project progress against milestones and deliverables. 3. Analyze project data to identify any risks and have mitigations in place. 4. Use key performance indicators (KPIs) to measure project performance. 5. Prepare concise and informative reports highlighting project status, achievements, challenges, and recommendations. 6. Communicate effectively with stakeholders, providing them with accurate and timely updates, and ask for support as needed. 7. Continuously refine reporting processes to ensure transparency and accountability.

Having clarity on the purpose of the project is of prime importance. Report has to be concise that summarizes the evaluation criteria, data collection and analysis. It should clearly highlight the achievements and challenges. Monitoring of performance and scope for recommendations for improvement and future actions. Also mitigation of risks remains a important aspect. Having considered the safety aspects of the project. Adhering to timelines, multitasking various activities parallelly. Keeping a strict control of the overall budget and constantly improving on the efficiency of work. Empowering the team to take decisions on the spot to avoid accidents, limit safety risks. STOP work in case of safety issues.

To evaluate and report on projects like a pro, you need to follow these steps: 1. Define clear evaluation criteria. 2. Collect the Data. 3. Analyze the Data. 4. Report on the Findings. While evaluating the project: Be objective, thorough, clear and concise, honest and transparent & actionable. And for effective reporting: 1. Tailor your report to your audience. 2. Use visuals. 3. Proofread your report carefully.

In a recent experience where we had to sit with one of our top clients, we prepared a clear, concise, and comprehensive report that summarizes the evaluation criteria: Data collection and analysis, achievements and challenge(s)/ constraint(s), performance and impact(s) / risk(s), and recommendations for improvement (including future actions).

I’ve always followed the below steps to track the project progress 1. Set Clear Objectives:Define specific goals, KPIs, and milestones for clarity. 2. Data-Driven Metrics:Use relevant data and metrics to measure progress. 3. Consistently track project progress and communicate updates. 4. Identify and mitigate risks and issues as they arise. 5. Ensure project deliverables meet quality standards. 6. Keep records of decisions, changes, and activities. 7. Create concise status reports tailored to stakeholders. 8. Use data analysis to interpret project trends and insights. 9. Review completed projects to document valuable lessons. 10. Seek feedback and continually improve processes.

Data Analysis is one of the key skills to embark on a successful journey to Project Management. Data varies from project to project and country to country or culture to culture. It is essential to gather data and make sure to add feelings to your data or in other words craft a story around your data. In this data-driven story, address all the concerns, hopes, expectations, and fears of stakeholders. Survey, Interviews, DPR, Field reports, Risk Ass', QC & QA, EIA, etc., can help gather information for data analysis. Build charts, graphs, and dashboard in software you like or are comfortable using from Excel to Tableau or Primavera. Make models of your own or the one I built ALI (Advanced Learning Interface) Model that utilizes AI.

To report on project cost benefit, gather data from financial records and project expenses. Also, on project expected benefits and revenue generation, utilizing surveys and market research for estimation. Constantly evaluate the net present value and the eatimated ROI to determine if benefit is greater than costs and report on the project's commercial viability. Additionally, continuously collect data on project tasks, estimated effort, and completion status. This can be sourced from PM software, team updates, or daily stand-ups to create burndown charts showing the remaining work against time and progress over time. It is very important to involve relevant project stakeholders in data collection and analysis for a holistic perspective

To take informed decision and bring transparency and also to keep informed your external as well as internal stakeholders, proper and correct data collection and analysis is very important. This can be achieved by gathering data on near real time basis or on regular intervals regarding tasks progress, identified risks and issues etc. and then summarizing them in a meaningful way that it can be utilized by all stakeholders to review the progress and take informed decision to keep project on track and within budget without compromising the quality.

Keep it short and simple. Top Management is overloaded and bizzy. Place what you need from them for support in order to keep the targets. Provide solution proposals for problems, they can agree to.

1. Define clear, measurable criteria aligned with project goals and stakeholder expectations. 2. Collect relevant data throughout the project lifecycle using various methods. 3. Analyze data objectively, using appropriate tools and techniques. 4. Focus on key achievements, challenges, and lessons learned. 5. Present findings visually when possible (charts, graphs) for clarity. 6. Tailor reports to the audience, highlighting actionable insights. 7. Use the evaluation to drive continuous improvement in future projects.

Data will provide a picture of the achievements and challenges, but for better understanding on the quality of achievements and reasoning/issues, you need to go deeper. Sometimes, the supervisiors are reluctant to report issues to the management, that's where the management should act proactively based on the data they receive, similarly for the achievements there is not always a win-win situation. management,

this is key imo for reporting. keep it transparent for top-management. describe the challenges. describe where you need support and provide proposals how that support should look like in order to master the challenges.

Not everything is based on data analysis. You need to look at leading indicators and early access any kind of risk to the projects. Some risks do not show up in any indicator, you need to pay attention to situations that could impact on the success of the project.

Address challenges first and leave your achievements for others to talk about. A project can have various challenges from inside to outside. To understand challenges, let's first define inside and outside. The keyword Inside is associated to everything within the Project Management Team and the organization. On the other hand, outside denotes everything other than inside. Project Management and Communication Skills can help with inside challenges such as stack building, management, objectives, deliverables, and milestones, once identified. And proper handling of them turns them into achievements. Outside require PM skills with a blend of IQ & EQ. Outside challenges are the ones that are posed by stakeholders except the organization.

Understand that PM is not just about following a set path, it is a journey of exploration and adaptation. Merely relying on data analysis is not enough. As a PM, you will need to embrace uncertainty to foster innovation, and your success is not solely determined by meeting predefined goals but by constantly learning and evolving throughout the project as well as how you document and report on them. Also, agility is key to navigating unfamiliar roadmap and achieving success. Identifying and overcoming these challenges is integral to project management, and tools like Asana, ClickUp, JIRA can help manage and track progress. Remember that the PM methodologies you employ must be chosen based on the project size and requirements.

this is looking in the glas ball. be sure to keep your stakeholders. it is important that they trust in the project and in you as project lead.

Measuring the success of a project largely depends on its desired outcomes. Since different projects have varying goals, their criteria for success will also differ. At various points during the project, you want to evaluate five points: schedule, quality, cost, stakeholder satisfaction and performance against the business case. Ultimately, the best way to measure project performance is to establish your goals ahead of time, set up measurements based on your project goals and monitor your performance throughout so you have time to adjust priorities and actions.

As a PM, it is crucial to know the expected outcomes and benefits of a project, how they align with company commercial strategy and the needs of the target audience. Developing a software product, the objectives could be to increase customer satisfaction, reduce operational costs and promote innovation. For proper evaluation, have a list of the indicators that reflect the quality, efficiency and viability of the project. Then use the appropriate metrics to track your progress and results. These metrics should include customer feedback (on beta test), defect rate, delivery time and return on investment. Tools such as surveys, interviews, and focus groups discussion can be handy to gather feedback and insights from different stakeholders.

There is one simple measurement. A client us not so much focused on what you could have achieved when you are packing to leave. My personal focus so i know my client and I are sleeping at night are indicators such as ... at 50% stage in a priject you should have achieved at minimum 70% of what was promised. Sadly this is foreign language to many consultants and consultancy companies.

As a project manager after identifying your project's achievements and challenges, it's crucial to evaluate its performance (meeting criteria like quality, timeliness, budget, etc.) and impact (contribution to organizational goals and broader context). Use a balanced approach, considering both quantitative and qualitative aspects for a comprehensive assessment.

documentation is mandatory. also to keep yourself safe. however not too many folks will read your documentation because of hard in time. anyway you have to do it!

When creating reports, you need to know your audience. If you are unsure, go back to the brief and see what the purpose of the project was. It should contain key metrics on what is most important to track and communicate. Reports should be catered for the audience - including the length of detail. Appendices are your best friend for added detail! Ensure to have the report set out clearly and include action items and "so what" statements throughout. I also like to add a final slide of all the recommendations/actions at the very back with page reference to help my audience in decision making.

n this step, just make sure to write down everything about your project – what happened, what you decided, and what went down. After the project's done, it's time to dig into the cool part – checking if things went as planned. Did you hit your goals, or was it a bit wonky? Share all this exciting stuff with the folks involved, but keep it simple and make it interesting for them. This way, everyone knows what's what, and you can make your project even better next time.

Ever searched into older documentation and got frustrated because it's not clear / not well written? Documents that you write should have clarity. They should project data that can be understood easily if someone reads it even after a few years. Also, while presenting it to stakeholders, they should be tailored according to the audience. It's all about making sure people can easily grasp your message!

Comprehensive reporting: Create a clear, concise report covering all evaluation aspects. Tailor communication: Adapt your message for different stakeholders' needs and interests. Use visuals: Employ charts, graphs, and infographics to present data clearly. Highlight key points: Emphasize main achievements, challenges, and recommendations. Be transparent: Share both successes and areas for improvement honestly. Provide context: Explain how findings relate to project goals and organizational strategy. Actionable insights: Offer clear, practical recommendations for future improvements. Multiple channels: Use various communication methods (presentations, emails, meetings) to reach all stakeholders effectively.

Compiling all the pitfalls and success in one place helps a lot.An important step before concluding any project.A standard template coupled with an excellent repository of information builds a culture of continuous learning .

this is a constant task. not only to be done after project´s finish. the more soon you react if something is going wrong the better it is.

Retrospectives are your best friend. Ensure to include a post launch session that is open forum for the team. You need a safe space to share. I call this "the good, the bad and the ugly session'. It will help to improve future projects and ensure everyone feels they have been heard.

Project Reporting: Often I see we have made this way overly complex. Lots of red lights for on track 'fill in the blank' etc.... reporting at the task / action levels. And, who reads all that? I've found that the key stakeholders and sponsors want to know: 1) Is the GOAL of the project on track? 2) what help do you need? That's it! Now.. the PM will do a number of things recommended here in this article... but, to show it out to the masses as a report.... I've found stakeholders find it too much. Keep the reporting SIMPLE and ONE page (or ONE dashboard). Your team will Thank You later! Cheers!

Here are key steps: Set clear KPIs. Establish a robust monitoring system. Hold regular progress reviews. Manage risks and issues proactively. Communicate transparently with stakeholders. Create impactful reports with insights and recommendations. Foster continuous improvement through post-project reviews. These practices, based on extensive experience, ensure projects stay on track and achieve desired outcomes in the dynamic field of project management.

When it comes to reporting... Know our audience/ audiences and their requirements from the evaluation. The evaluation is rarely simply about the project. Neither the project or evaluation happen in a vacuum, therefore the evaluation will be a tool to inform more decisions that could lead to more projects/ changes of policy/ research/ training, etc... With this in mind it's essential to know our audience/ audiences when preparing the report / reports. The project is done, what matters now is 'what are we going to about what we've learnt?' For maximum impact we can tailor our answer to this question to specific audiences, taking account of their requirements, hopes, fears, knowledge, risk appetite ...