HR Officer

Mayer Brown is a leading global law firm with offices in 26 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world’s three largest financial centres — New York, London and Hong Kong — we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.

We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.

Responsibilities

To provide a proactive service supporting lateral and graduate recruitment, assisting in the Firm's Inductions, Internship Programmes and other employee engagement events and diversity related initiatives.

Lateral Recruitment

• Prepare and manage job postings for external job boards and the Firm's recruitment system; monitor applications and correspondence in the recruitment inbox; conduct duplication check for incoming CVs and applications; maintain records of placements and candidates on the Firm's recruitment system
• Liaise with interviewers, candidates and recruiters for scheduling of interviews; ensure all interview arrangements are in place
• Conduct written tests and other assessments with candidates; prepare summary of the test results
• Conduct initial screening calls with potential candidates
• Draft job descriptions and maintain job description database
• Prepare offer letters and associated new joiner onboarding paperwork, including pre-employment checks and induction materials; ensure timely execution of offer paperwork and associated onboarding documents
• Work with the L&D team to coordinate and schedule the Firm's induction programs; ensure materials are kept up-to-date
• System administrator for the lateral recruitment applicant tracking system (ATS)
  
  

Graduate Recruitment

• Take the lead on part-time student recruitment from when a vacancy is identified through to candidate onboarding, working with the HR Manager for guidance as needed
• Provide support to the Graduate Recruitment & Development Manager to help maintain the effective recruitment, management and development of interns and trainee solicitors.
• Assist in maintaining the graduate recruitment application system and screening of online applications for internships and training contracts
• Assist with the organisation of internships and training contract assessments and interviews either in person or virtually; ensure all relevant materials are ready for the day
• Assist with the organization of campus activities, law fairs and in-office student events; attend events throughout the year.
• Assist with employer branding including review and development of promotional materials (graduate recruitment publications, website entries, adverts, social media postings and giveaways)
• Assist in the organisation and running of the internship programs
• Assist with communication and event coordination for future trainees; organise payment of PCLL fees and maintenance grants.
• Provide administrative support during the NQ qualification process.
• Help to monitor budget and expenditure; process invoices for payment
• Work with the L&D team to coordinate the trainee induction programs and the firm's intern and trainee training programs
  
  

Diversity, Equity & Inclusion

• Support the Head of DE&I with the coordination of diversity related events, initiatives and programs
• Assist with the design of DE&I related materials, such as posters, network merchandise, etc.
• Support the Head of DE&I in maintaining the Firm's DE&I Intranet pages
  
  

General

• Consolidate data and prepare HR, recruitment and/or diversity related reports and metrics in a timely manner
• Coordinate employee engagement activities, such as quarterly drinks/socials for staff, farewell events for retiring partners, etc.
• Provide support and assistance on other ad-hoc projects and activities as required
  
  

Qualifications / Person Specification

• University graduate with at least 3 years of HR and recruitment experience, preferably with experience in coordinating activities and events
• Excellent spoken and written English and Cantonese, with proficiency in Putonghua an added advantage
• Attention to detail
• Meticulous and organized, with good planning skills and capable of working independently
• Service-oriented, proactive, resourceful and dynamic in solving problems for clients
• Good interpersonal skills with experience in dealing with senior management and consultants
• Hardworking and does not mind going the extra mile working in non-office hours when job requires
• Strong system skills especially Microsoft Office (Excel, Word, PowerPoint) and recruitment systems
• Positive and a good team-player