Here's how you can manage the pressure and stress of event planning.

Use tools like file sharing extensively. They allow for online collaboration and avoid loosing precious time on version control and consolidation. And it’s an easy way to keep everyone informed on latest status of things. Which saves you precious time as you don’t need as many meetings to keep everyone up to speed.

Some ways to get started may be: - looking at the cost-benefit analysis of each venue. - allowing dietary restrictions and supplements to be considered in managing the guest list. - thinking of the room layout as to what kind of area may be most appropriate for the activities at hand. -look at surveys or data collection or the pros or cons of each event held. - utilize different innovative technologies as they come about for tech companies or savings in the budget, ect

O planejamento de eventos pode ser uma tarefa gratificante, mas também pode ser estressante e desafiador. A pressão para entregar um evento bem-sucedido dentro do prazo e do orçamento pode ser esmagadora, e é fácil se sentir sobrecarregado. Compartilho algumas estratégias para gerenciar a pressão e o estresse e garantir que você possa aproveitar o processo de planejamento: Seja organizado e crie cronogramas detalhados e saiba priorizar as tarefas. Cuide de si fazendo pausas regulares, dormindo o suficientes, não deixe de se alimentar! Comunique-se, seja claro e se preciso peça ajuda. Comemore muito o seus sucessos, reserve um tempo para isso.

At SBG Advisory, we call it the Event Bible! The time you put in getting organized as you start the event planning, eliminates needless problems and wasted time; essential for a successful event!

A melhor forma de lidar com a pressão no gerenciamento de eventos é ser muito organizado , usar a tecnologia para facilitar e agilizar muitas tarefas, delegar funções. Fazer um roteiro completo de tudo o que precisa é uma forma de acompanhar e evitar problemas. Compartilhe as informações sempre com a toda a equipe, dê feedbacks a todos os envolvidos e saiba ouvir as opiniões de todos e leve em consideração as ideias da equipe, mas mantenha-se firme no que julga achar melhor de acordo com o seu planejamento. Tenha planos A, B, C para quaisquer imprevistos. Jogo de cintura é fundamental.

I was just about to say this. Prioritising task will go a long. Start with the heavy task and go to the least important task that still need to get done. Also as an event planner you need to delegate and let your team handle certain things. When I first started as an event planner I wanted to do everything and be everywhere. But I’m learning that you’ve got to learn to prioritise and delegates, this will help bring a work life balance.

Plan para Priorizar Tareas en la Planificación de Eventos Identifica Tareas primordiales reservando Venue, catering y audiovisuales. Crea una Lista de Tareas y clasifica tareas y asígnales prioridades. Usa herramientas de gestión del tiempo y calendarios. Asigna tareas según habilidades y disponibilidad del equipo. Revisa y ajusta regularmente el progreso de las tareas. Mantene una comunicación abierta y clara con el equipo. Ajusta las prioridades ante situaciones imprevistas. Evalúa y ajusta el plan regularmente. Este plan te ayudará a gestionar la presión y el estrés durante tu evento.

You don’t have to do everything yourself. Delegate tasks to team members, volunteers, or third-party vendors. Make sure each person understands their responsibilities and deadlines. Clear communication and trust in their abilities to perform will reduce your stress and increase overall team productivity.

Delegating task is leader’s choice. It can be overwhelming trying to do everything by yourself. Budget plays an important role. Beginner/ Start-up often carry lots of works by themselves at the beginning until the book balanced and delegating comes into the management routines. It can be cool once you can free yourselves from doing all the things and focus on navigating the company’s boat the way you want to aim for. Team cultures plays an important part, too. Team efforts always counts.

Always be the first to arrive and the last to leave at your events. That will ensure you are well informed on every aspect of your event and can salvage some situations by being present to avoid any mishaps that would have arose. You will also be able to effectively plan any changes and work more diligently without the last minute pressure.

Good time management is essential to avoid last-minute rushes that can cause stress. Break down each task into manageable steps and set deadlines for each. I also recommend setting aside blocks of time for checking emails and returning calls, rather than constantly reacting to each one as it comes in, which can disrupt focus and efficiency.

Por más qué domines el tema el tiempo es fundamental, no puedes exederte para no aburrir o abrumar al público y tampoco puedes tomarlo a la ligera, procura agendar a primera hora en la mañana para asegurar la máxima atención.

In my experience, events often require quick adjustments and flexibility. A calm mind is more adaptable and open to change, allowing you to pivot strategies effectively without losing focus or becoming overwhelmed.

Maintaining your composure under pressure is vital. Techniques such as deep breathing, meditation, or even short walks can help manage stress levels. I find that starting my day with a short meditation sets a calm tone for the rest of the day and helps me maintain clarity and calmness.

Los contratiempos son muy frecuentes y pasan en todos los niveles, no te preocupes, el mantenerte organizado y en calma ayudara mucho con tu estado anímico el cuál es fundamental para resolver satisfactoriamente algún contratiempo.

Wise advice! Regular reflection and feedback collection are essential for enhancing future events and achieving excellence as an event director.

At SBG Advisory, the day after an event we do a comprehensive review; it’s the first step for planning the following year’s event!

At SBG Advisory, the day after an event we do a comprehensive review; it’s the first step for planning the following year’s event!

After every event, conduct a review of what went well and what didn’t. This reflection will help you identify areas for improvement and prepare better for future events. Incorporating lessons learned into your next event can reduce the likelihood of repeating the same mistakes, thereby reducing stress.

Follow-up meetings are sound and effective for reflection and adapting to the accomplishing finishing touches on the actual event involving formative actions to occur. For example a school reunion with a scheduled program. Post reflection is good in order to plan future events.

Build relationships! You are only as good as your team and your vendors! Showing appropriate appreciation to all the event parties, from the client to sponsors to donors to attendees to vendors to staff - both prior, during and after the event, is essential and is a key part of our planning strategy.

This practice has proven helpful to me over the past several years. Reward yourself. My choice of reward has always been a getaway. Whether it’s a few miles away or a few hundred miles away. It’s beneficial to have a reward in place to look forward to after “a job well done.” It serves as motivation to work and push through any challenges knowing that on the other side of any obstacles is a time of rest, reflection and fun. I have always been able to push myself a little harder to accomplish my event planning goals when I knew I had a time of rest and relaxation on the other side. It makes the sacrifice of time, and energy so much more worthwhile.