A panelist is taking over the conference discussion. How can you ensure everyone's voice is heard?

1 Set Ground Rules

Establishing clear guidelines at the beginning of a discussion can prevent any single panelist from taking over. As a moderator or a fellow panelist, you can suggest a rule that allocates equal speaking time to each participant or introduces a rotation system for answering questions. This not only ensures that everyone has a chance to speak but also that the audience receives a well-rounded perspective on the topic at hand. Ground rules also provide a reference point to return to if someone begins to dominate, allowing for a gentle reminder without singling anyone out.

2 Use Direct Questions

If you notice one panelist dominating the conversation, using direct questions can help involve others. Address specific panelists with targeted questions that play to their expertise. This method not only diversifies the discussion but also demonstrates to the audience the breadth of knowledge present on the panel. It encourages quieter panelists to share their insights and ensures that the discussion remains balanced and engaging for everyone involved.

3 Implement Signals

Non-verbal signals can be an effective and discreet way to manage speaking time. Before the panel, agree on subtle cues that can signal to a panelist when they've been speaking for an extended period or when it's time to let others contribute. These signals, such as a light tap on the table or a specific hand gesture, can help maintain the flow of conversation without causing embarrassment or confrontation.

4 Encourage Dialogue

Encouraging dialogue between panelists can prevent any one individual from monopolizing the conversation. Prompt panelists to respond to each other's points, which can lead to a more dynamic and interactive session. This approach not only keeps the discussion lively but also ensures that different viewpoints are heard and considered, fostering a collaborative atmosphere where ideas can build upon one another.

5 Moderate Assertively

As a moderator, it's your responsibility to guide the conversation and ensure it remains equitable. If a panelist continues to dominate, it may be necessary to intervene more assertively. Politely interjecting and steering the conversation towards other panelists or reminding everyone of the ground rules are strategies that can help redistribute speaking time while maintaining a respectful and professional tone.

6 Wrap-Up Strategically

Wrapping up discussions strategically can ensure that all voices are heard before the session ends. Summarize key points made by each panelist and ask for final thoughts on the topic, specifically inviting quieter members to contribute. This not only provides a comprehensive overview of the discussion but also gives everyone a final opportunity to voice their perspectives, leaving the audience with a complete understanding of the diverse opinions and expertise of the panel.