What do you do if you're unsure which virtual event platform to use for your next conference?

Start by defining your event's specific needs and objectives, such as attendee engagement features, scalability, integration capabilities with other tools, and technical support. Then, solicit recommendations from peers in your industry who have hosted similar events. It's also beneficial to read online reviews and case studies to understand the experiences of others. Most platforms offer demos or free trials, so take advantage of these to test their functionalities firsthand. This multi-pronged approach will provide a well-rounded view, helping you make an informed decision that aligns with your event's goals and audience expectations.

It depends on whether or not you have done a virtual event in the past. If you have then you know all to well the pain points of using a given platform. None are perfect and customer support is critical. Functionality, be sure a platform does EXACTLY what you need and EXPECT, and that includes the attendee experience. Many platforms make the process of resetting a password and entering an event "painful" for attendees. I have been "bitten" hard by that one more than once. Service, make sure you get support in learning the platform, ongoing support, and a dedicated event manager. I have an event in May and I have found Accelevents great so far in terms of support.

Es importante identificar la oferta y disponibilidad de plataformas que existe en el país o público objetivo al que se quiere llegar. Tener claro la capacidad e infraestructura tecnología que éste disponible. Contar con herramientas que permitan tener una ponencia interactiva, que puedas mostrar diferentes formatos visuales. Generar una campaña de promoción del evento en los principales plataformas que permitan tener la mejor penetración a tu publico objetivo, apoyarte de camaras, instituciones educativas, institutos de investigación, redes sociales, LinkedIn. Contar con un modelo que podamos combinar el evento virtual y presencia física incrementara el impacto de la ponencia en nuestro público objetivo.

Start by defining your event's objectives and requirements. Consider factors such as audience size, interactivity features, integration capabilities, and budget. Research and compare different platforms, looking for reviews and case studies from similar events. Reach out to platform providers for demos and additional information. Consult with your team and stakeholders to gather input and ensure the platform aligns with your event goals. If possible, conduct a trial run or pilot event to test the platform's functionality and user experience. Make an informed decision based on your research and testing, ensuring the chosen platform meets your event's needs and expectations.

Choosing the best virtual platform for your online event depends on factors like audience size, features needed (like chat, polls, breakout rooms), ease of use, and budget. Consider platforms like Zoom, Microsoft Teams, or Eventbrite, and test a few to see which suits your needs best.

An example factors ive evaluated are: Ease of use, accessibility, and security are also critical factors to evaluate. Researching reviews, testimonials, and case studies can provide valuable insights into how other users have rated the platform, helping you make an informed decision.

Embrace the spirit of curiosity and exploration as you dive into researching the features of different virtual event platforms. Every discovery brings you one step closer to unlocking the tools and capabilities that will elevate your conference to extraordinary levels of engagement and impact

Evaluate the choices from the attendee's perspective: how easy is the registration and login process, how intuitive is the platform - you may be well served by asking a 'non-techie' to test-drive the platform, how interactive is the platform - listservs for common questions answered by presenters and attendees and creating/joining affinity groups, for example. AND do make sure you have the option of a real live human for "just in case" support. I suggest you evaluate what is available post-event, such as how long is the site maintained, ease of viewing speaker materials, and are notifications of new materials automatic to all registered attendees. Just a few thoughts for your consideration.

Outline your "must have" and "nice to have" features like scalability,flexibility, integration ,userexpeience.Naildown your used cases. Define your audience size and budget. Most important should be availability of real time data to measure gaps to fix and streamline sucess

After researching features, narrow your options based on your conference needs (large audience, breakout rooms etc.) and integrations. Shortlist a few and leverage free trials to test usability for you and attendees. Consider scalability, security, and customer support before choosing the virtual event platform that best suits your conference.

Test core features: Live stream stability, breakout rooms, engagement tools (polls, Q&A) - all crucial for your conference format. Experience the UX: Register as an attendee, navigate the interface. Is it user-friendly across devices? Consider scalability, security, branding options, and customer support.

Don't just dip your toe in the water, dive in headfirst and immerse yourself in the experience of testing out virtual event platforms. Each test is an opportunity to discover hidden gems and innovative solutions that will empower you to create a conference experience that leaves a lasting impression on everyone who participates.

Over the years, I've learned that thorough testing of various virtual platforms is essential to making an informed choice. I organize detailed test sessions involving my team, simulating real event conditions. During these tests, I carefully assess the interface's usability, connection stability, and the flexibility of the offered features. This rigorous approach has enabled me to identify any limitations or strengths of each platform.

The proof of the pudding is in the eating. If there are still three providers left in my selection process, I test the apps. I use a free demo version in my team for this. Daily users must be able to use the app easily. My team's feedback is absolutely vital to make it easier to implement the app later on.

The one-off costs and the running costs are not insignificant for a decision. I need to know my budget and the price offers for the app. I have to compare apples with apples here. Service is particularly important for sophisticated apps. Availability, fast response times and suitable solutions are important. The combination and ratio of price and performance is more important than the cheapest offer.

Know your needs: size, features, engagement level. Research & Compare: shortlist platforms, check comparison sites for cost breakdowns. Get Quotes: contact shortlisted platforms for quotes based on your specific needs. Look beyond cost: consider features and how they align with your goals.

While cost is a factor to consider, don't let it overshadow the value that each virtual event platform brings to the table. Remember, investing in the right platform is an investment in the success of your conference and the fulfillment of your objectives. Choose wisely, and you'll reap the rewards for years to come.

It’s critical to establish the entire list of criteria for your selection process: audience size, concurrent users expected, accessibility, type of content, will there be live stream or not, functionalities (voice chat, multiplayer vs solo player, etc). This list of requirements should be sent to at least 3 to 5 platforms, to receive an estimate. Understand hidden costs that might apply, such as cost of development, server cost per user, cost of customization, out of scope functionalities. You need to make a decision based on an absolute equal footing when comparing each platform. Finally, ask your platform providers for examples of past projects, and referrals (1 or 2 clients you can speak with).

Know your needs: Size, features, budget. Shortlist platforms: Research popular options based on needs. Compare & Test: Look at features, pricing, and try free trials. Ask Key Questions: Scalability, customization, support? Choose the Winner!: Pick the platform that best fits your conference.

As you make your final decision, do so with confidence and conviction, knowing that you've done your due diligence and chosen the platforms that align perfectly with your vision and goals. With the right platforms in place, there's no limit to what you can achieve, and your conference is poised to be a transformative experience for all involved.

After defining objectives and conducting a series of comprehensive tests, I can make an informed decision about the platform to use for my event. My decisions are always guided by a careful evaluation of test results, as well as consideration of the specific needs of the event and participants. I opt for the platform that offers the best combination of features, reliability, and customer support, ensuring a high-quality experience for all stakeholders.

Digital accessibility! It’s critical to research the features with enough detail to determine whether it will be inclusive for all audience members.

If you're unsure about which virtual event platform to use for your conference, start by looking into different options available. Consider factors like features, pricing, and user reviews to narrow down your choices. Assess your conference needs, such as the number of attendees and the type of sessions you'll have. Request demos or trials from the platforms you're interested in to see how they work firsthand. Discuss your options with your team to get their input and preferences. Ensure the platform offers adequate support and training resources. Finally, choose the platform that aligns best with your requirements and budget, allowing yourself enough time to set it up before your conference begins. #ahmedalaali11

Actívate 7th sense Benefit cost analysis is the best way. Research and include as many parameters you can in the BCA. When everything else is not resolving your dilemma, your intuition or 7th sense will help you choose. Meditate on the options and choose one. Most often for experienced executives intuition gives desired results.

Seek testimonial from various users of the different platforms. Use this to rate the feedback from high value to low and then take each for a trial, if you’re so inclined, otherwise, go for the highest rated according to your requirements.