Topkey

How do vacation rental businesses scale? Foundations. When Blue Gems MGMT managed just 50 properties in 2023, they rebuilt their entire tech stack with scale in mind. Now they're at 100 and growing. ⚫️ Guesty as a property management system ⚫️ OpenPhone OpenPhone for vendor and owner communications ⚫️ Slack for internal comms ⚫️ Notion as an information database ⚫️ QuickBooks Online for general bookkeeping ⚫️ Topkey for expense management automation. Why was Topkey so critical to this foundational tech stack? 4 reasons:  ✅ Tagging properties to expenses is now a “3-second process”  ✅ No “guesswork on which property an expense is for” ✅ Blue Gems saves “up to 200 hours a month” with Topkey ✅ Integrations to Guesty and Quickbooks so information flows where you need it Since implementing Topkey, the Blue Gems team has more than doubled the number of properties in their portfolio while slashing the amount of hours spent on expense management. “Even if you only have 10 units now, when you get to 100, you’ll be very grateful that your accounting and finance processes were dialed in from the ground up. Because if you’re building a skyscraper, you start with the foundation — and I think Topkey should be the foundation in really any successful short-term rental management company.” Thank you to Aidan Groll 💎, JB Bullock, and Julie Bullock and the Blue Gems MGMT team! Read the full story here: https://lnkd.in/gJbiua9Y

Join me in Colorado on September 16-19! I'm excited to be speaking at Guesty's roadshow, where I will be discussing Valuation, Benchmarking, and Exit Strategies. Don't miss this great opportunity to network with like-minded professionals, gain insider knowledge, and position yourself as a key player in the vacation rental market. Excited to be joined by Vintory, Topkey, and PriceLabs 🔥🔥🔥 Register here - https://hubs.li/Q02JpzHV0

Starting a vacation rental business can be daunting, especially when it comes to accounting. As Mike Wesling, Co-Founder of Anchor Point Premier Vacations, put it: “Accounting was the area that caused me the most anxiety when I started the business, and getting a handle on it was a real challenge.” We’ve heard this a lot. Many property managers underestimate the complexities of short-term rental financial management, often finding themselves overwhelmed as their business grows. Proud to share how Topkey helped Mike and his team overcome these challenges. Check out the full story here: https://lnkd.in/dEP_dc2w Shoutout to Mike Wesling Emily Wesling, and the Anchor Point Premier Vacations team!

"Accounting was the area that caused me the most anxiety when I started the business, and getting a handle on it was a real challenge." "I had heard horror stories about people losing control of their finances, not knowing where their money was coming from or where it was going." This is how Mike Wesling, Co-Founder of Anchor Point Premier Vacations described starting up his vacation rental business. We hear this a lot. Too many property managers start their businesses without realizing the complexities of short-term rental financial management, only to find themselves overwhelmed as they scale. How did Topkey help Mike avoid these issues? ✅ More visibility - "It's really streamlined and saves me a ton of time. And it's just helpful seeing everything in one place." ✅ More savings - "We'd have a lot of leakage without Topkey." ✅ More profit - "This past summer in particular... we're earning $2,500 a month in interest. Topkey is profitable for us, it's not an expense." "For a small company planning to grow, even to just around 10 properties, things can get complicated quickly. It's smart to build a strong foundation and invest in Topkey early. By doing so, you'll ensure that as you scale—often faster than anticipated—your processes, accounting, and operations remain well-organized and efficient." Read the full story here: https://lnkd.in/gFDrCEnu Special thanks to Mike Wesling, Emily Wesling, and the Anchor Point Premier Vacations team!

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How much time does Topkey save for vacation rental managers? Ask Riley Goldman, CEO and Founder of Beachside VR. When Beachside started using Topkey, they were only managing around 20 properties — and bookkeeping still took about two days every month. Now they manage over 300. “Today, we probably see 20x the amount of transactions,” said Riley. “Topkey literally replaces the need for a full-time bookkeeper.” “For a company my size, I’m basically saving a full-time employee’s worth of work,” he says. “And then I’m making almost a full-time salary from the interest on our account. It creates, in my opinion, two jobs for Beachside — it eliminates a job, and it brings in the income of a job. It’s a no-brainer in my eyes.” From automated receipt capture and expense categorization to full PMS integrations, we help STR managers focus on growth, not paperwork. Read the full story here: https://lnkd.in/gzHbnxQ4 Want to learn how Topkey can help? Book a demo with our team!

Come join us in Colorado, September 16-19th for networking, tips, lunch, drinks, and industry insights for vacation rental property managers! ⛰ September 16 - Vail, CO ⛰ September 17 - Breckenridge, CO ⛰ September 19 - Boulder, CO Come meet and learn from: 🔥 David Angotti - Chief Evangelist at Guesty 🔥 Jacobie Olin - President at C2G Advisors 🔥 Kyle Driskell 🔺🔻🔺 - Solutions Consultant at PriceLabs 🔥 D. Brooke Pfautz - Founder and CEO at Vintory 🔥 Jonathan Sukhia - CEO and Founder at Topkey Can you make it?

Bi-weekly customer calls are a fantastic way to get feedback here at Topkey. We hear about feature requests, what's working, and what could be improved. Plus, we get a lot of praise that we love to pass along to our product and dev teams. One customer had this to say about their experience: "I love the product; it's great. This is awesome. It frees up a couple of weeks of my time, which allows me to devote those weeks to other tasks." 😀

The Topkey product team has been busy rolling out some amazing new features to automate financial work for property managers 🎉 Some top releases over the past few weeks to make your life easier: 🔥 Enjoy the functionality of Topkey alongside your eligible U.S. Business or Corporate American Express Cards.* 🔥 Bulk Pay for Bill Pay: Now you can pay vendor bills in bulk, saving you time and effort. 🔥 Bulk Owner Payments for Track Users: Track users can now process owner payments in bulk in just a couple clicks. Other Improvements: 🚀 Enhanced Bill Pay: Faster invoice upload processing (2x), more supported invoice formats, and better vendor communications. 🚀 Accounting Upgrades: Smoother transaction syncing and customizable column displays. 🚀 User Experience Enhancements: From renaming deposit accounts to viewing historical payments and adding memos on owner payments, we've added a ton of other updates to make the product even better. At Topkey, property managers are our priority. Most of our feature updates come directly from customer requests (sometimes even pushing out new features within days of getting the request). Want to see how other property managers are automating busy work? Leave a comment "demo" or send us a DM and we'll show you the latest and greatest from Topkey! ---- * | To generate American Express virtual Cards through Topkey, you must be an American Express Corporate or American Express Business Card Member. Separate enrollment with Topkey and American Express is required to utilize combined product offering. To make an American Express Card payment to a vendor through Topkey, the vendor must be an American Express accepting merchant. There is no fee to generate American Express virtual Cards. Certain features, upgrades, and additional payment methods may require separate activations and fees may apply. Topkey is solely responsible for determining any and all fees associated with their product. Please contact your Topkey representative to learn more.

Great upcoming webinar with D. Brooke Pfautz and 6 of the top VRM leaders (according to Comparent). Valerie Gangas with Juniper Holiday and Home Cheyenne Hayes with RedRock Vacation Rentals Maggie Sextonwith Coastal Carolina  Steven Chrobak with Myrtle Beach Destinations  Chris Walker with Luxury Rentals of HHI  Andrew Pokrzywinski☀️ Joseph Ellen Properties Can't wait to hear from everyone!