Job Summary: This is an entry level position that requires performing clerical routines such as sorting and filing, record-keeping, sending faxes and minor bookkeeping amongst others for the accounting department. This position will assist in the process of accurately reporting financial information such as accounts payable, billing, and receivable accounts.
Reports Directly to the Director of Financial Services
Duties/Responsibilities
Conduct routine data entry management for accounting records including accounts payable, billing, and accounts receivable.
Review billing statements, invoices and similar documents for accuracy.
Alert supervisory staff of any form of discrepancies.
Distribute accounting reports as directed.
Assist with mail distribution, answering telephones, and other clerical tasks as needed.
Mentor and share knowledge with other team members.
Perform tasks related to the following:
Account Payable
Receive, verify, and reconcile financial reports, account balances and other office records.
Facilitate payment procedures of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
Assist with accounting records and ledgers by reconciling monthly statements and transactions.
Assist with petty cash documentation and distribution.
Calculate and report sales tax based on paid invoices.
Perform other related duties as needed.
Account Receivable
Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
Create invoices according to organization practices; submit invoices to customers.
Maintain and update customer files, including name or address changes, mergers, and mailing attentions.
Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent account holders to request payment.
Create a report regarding the current status of customer accounts as requested.
Collaborate with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
Assist in generating monthly billing statements based on the general ledger.
Assist Accounting Manager to reconcile revenue accounts each month.
Copy, file, and retrieve materials for accounts receivable procedures as needed.
Relay changes of information to appropriate employees.
Perform other related duties as needed.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Non-profit Organizations
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