Administrative Assistant

Administrative Assistant Job Description

Summary / Objective

An Administrative Assistant will assist company management and office staff in daily tasks, assuring effectiveness, efficiency, and organization.

Essential Functions

• Answer phones with friendly tone, professionally screen calls, and identify callers to direct them to requested personnel or take a detailed message.
• Create job folders/hospital folders/project folders with labels and emergency drive-to-directions
• Enter fuel receipts and purchase orders into company systems, complete credit card reconciliation
• Package and ship anything from paperwork to test equipment, to jobsite materials for crews and customers via USPS, FedEx, and UPS
• Create Estimates for customers in SAGE, including researching and applying the appropriate sales tax and tax rules per the location of the job
• Order office supplies and necessities
• Organize and file office paperwork in the appropriate areas
• Maintain a high level of professionalism and a positive attitude
• Other administrative assignments as necessary (For example, coordinate travel arrangements and company luncheons, maintain client safety compliance portals with statistical data and relevant safety policies)
  
  

Competencies

• Organizational/time management skills
• Proficient in Microsoft Suite-Outlook
• Proactive and able to grasp new processes quickly
• SAGE and PAYCOM experience preferred
• Detail oriented
  
  

Supervisory Responsibility

This position has no direct supervisory responsibilities; Reports to Office Management/Staff and or the President of the organization.

Work Environment

This position works in a small office environment. There is extensive use of a computer, copier/printer, and various office supplies. Additionally, there is a warehouse and yard. This position will come into frequent contact with field crews as they come and go and prep for jobs.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit at a desk and use hands to type on a keyboard and handle office supplies and materials, such as phones, papers, boxes, files, paper, scissors, 3-hole punch, stapler, calculator, pens, etc. The employee frequently is required to get up out of desk to file, or walk to different areas of the office, warehouse, and yard.

Position Type and Expected Hours of Work

This is a full-time position, with a minimum of 40 hours and maximum of 45 hours per week (Overtime must be approved by a manager). Days and hours of work are Monday through Friday, 8am – 5pm. One- hour lunch break is allowed daily.

Preferred Education & Experience

Due to the nature of this position, EasTex Tower prefers candidates to have at least two years of prior administrative or project management experience in the construction industry. Business and construction management coursework is a plus.

Additional Eligibility Qualifications

• Clear MVR and a valid driver’s license
• Pass a pre-employment drug and alcohol test
  
  

EEO Statement

EasTex Tower provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, EasTex Tower complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EasTex Tower expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status. Improper interference with the ability of EasTex Tower’s employees to perform their job duties may result in discipline up to and including discharge.