Overview: We are looking for an organized and detail-oriented Administrative Assistant to provide support across various departments within the company. The ideal candidate will handle day-to-day administrative tasks, ensuring smooth office operations, and will have strong communication and multitasking abilities.
Responsibilities:
Answer and direct phone calls, emails, and inquiries to the appropriate departments.
Orders parts for technicians as needed
Manage calendars, schedule appointments, and coordinate meetings.
Coordinates paperwork for scheduled preventative maintenance inspections: work orders, service history, inspection reports, audit reports, etc.
Prepare and organize documents, reports, and presentations.
Maintain office filing systems, both electronic and physical.
Greet and assist visitors, ensuring a welcoming and professional environment.
Order and maintain office supplies and equipment.
Assist in processing invoices, purchase orders, and other administrative paperwork.
Handle data entry tasks and ensure accurate record-keeping.
Provide support for special projects and other administrative duties as assigned.
Coordinate travel arrangements and logistics for staff members.
Collaborate with other departments to support overall company operations.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, Accounting/Auditing, and Human Resources
Industries
Medical Equipment Manufacturing, Hospitals and Health Care, and Medical Practices
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