As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES + RESPONSIBILITIES:
Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
Manage and screen all calls, direct accordingly primary phone contact.
Schedule meetings as needed.
Conference room coordination.
Assist in team travel arrangements as needed.
Receive, sort and deliver mail.
Maintain filing system organization for respective teams and individual projects.
Assists department with transmittals and FedEx.
Set up proposals.
Completing and submitting Expense Reports
Shop drawing management.
Assist Survey organization as needed.
Maintain deadline calendar and project status list for the civil department.
Schedule and coordinate internal lunch and learns and continuing education seminars
Order and maintain office supplies.
Complete expense reports.
Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents.
File, scan, and archive office files and project files.
General clerical tasks for project managers
Help manage engineers individual continuing education records.
Assist PM’s by drafting design proposals and amendments.
Maintain proposal tracking system.
Coordinate contract review for project managers.
Manage a construction administration email address to provide architects/contractors to send submittals/RFIs/pay applications to for projects under construction Assist PM’s in preparing punch lists documentation.
Work with PMs and APMs to develop a reusable file structure template w/ typical document used on projects already saved in folders.
Pick Up/ Drop off project related documents from clients, municipalities, etc.
Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates
Required Skills/Abilities
Ability to identify and solve complex problems.
Excellent verbal and written communication skills.
Ability to be both creative and analytical.
Extremely detail-oriented and accurate.
Proficiency in Microsoft Office Suite
Qualifications
Associate degree in a relevant field, bachelor’s degree preferred.
Experience as an administrative assistant.
Apply
Submit resume to the People + Development team via email to careers@ddgpc.com
Specific project experiences and responsibilities shall be provided with resume.
Seniority level
Entry level
Employment type
Full-time
Job function
Project Management and Information Technology
Industries
Professional Services
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