Assistant Project Manager Construction Program Management

Assistant Project Manager Construction Program Management

The position provides complete assistance to project managers of hotels, hospitality, and commercial projects.

The Assistant Project Manager must have:

• A minimum of five (5) years of construction experience with preference for hotels, hospitality, and commercial construction.

• Proficiency in Microsoft Office applications and Procore.

• Documented experience in managing and prioritizing multiple projects and multiple project managers along with strong organizational skills.

Assistant Project Manager Roles and Responsibilities:

(Tasks may include the following and other related duties.)

1. Assists the Project Managers with various tasks associated with project delivery (field support, change management, document control and safety) on multiple project assignments.

2. Reviews and recommends approvals of pay applications and invoices from contractors, architects, and consultants. Confirms billing accuracy from both an accounting and progress completion standpoint.

3. Assists Project Manager in facilitation of client task order contracts and purchase orders.

4. Establishes contractor and consultants in the program management information system (e.g. Procore).

5. Reviews program management information system (SPLOST reports) for accuracy.

6. Tracks financial information as needed.

7. Maintains all records and files electronically on behalf of the Program Management team.

8. Coordinates project meetings and ensures meeting minutes are recorded by responsible team members.

9. Coordinates and tracks each project’s closeout documentation and ensures compliance with contract requirements.

10. Assists in managing budgets, schedules, scope development, design and construction contracts, documents, procedures, and controls for assigned projects.

11. Visits project sites on regular and or periodic basis to document progress.

12. Assists the Project Managers as needed in coordinating consultant and contractor activities at each job site and communicating with other client’s department.

13. Helps to ensure proper flow and timely approval of submittals, request for information (RFIs), drawing submissions in the program management system.

14. Manages special projects as assigned by the team’s leadership.

15. Assists the Project Manager in tracking contingency and allowance usage.

16. Responsible for timely input of requisitions/PO modifications, budget adjustments, new project initiation.

17. Implements, manages, and monitors procedures for cost and document control systems.

18. Prepares periodic project progress and reports as needed.

19. Provides training and support to the project teams (both internal and external) for the program management information system(s).

20. Assists project assistant in the quality control of cost-related items submitted to the client, including proposals, invoices, and changes.

21. Assist Project Managers in coordinating field activities.

22. Responsible for overall project delivery (scope, cost, schedule, quality, safety, information management) on assigned projects in conjunction with the Project Managers.

23. Assists in writing standard operating procedures for the team.

24. Provide analytics as needed.