Briefing Coordinator

This is a remote position.

Ad Hoc is a digital services company that helps the federal government better serve people. Our teams use modern, agile methods to meet the needs of our users while closing the gap between consumer expectations and government.

Work on things that matter

Our teams connect Veterans with services designed for their needs, help millions of people access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we’re also changing how the government thinks about and uses technology.

Built for a remote life

Ad Hoc is remote-first and remote-always. We’ve designed our culture, communications, and tools to support a nationwide team. Being remote allows Ad Hoc to bring the best people onto our teams and give them the freedom to create a work environment that fits their lives. Maybe you need to adjust your schedule to care for your family or take a bike ride. At Ad Hoc, that’s welcomed.

Committed to high expectations and a welcoming culture

Ad Hoc values acceptance, accountability, and humility. We aren’t heroes. We leave our egos at the door to learn from our mistakes and improve the process for the next time.. We build small, inclusive teams to bring the best of consumer technology to the problems of government.

The HHS business unit support work across the HHS Operating Divisions, including CMS, ACF, NIH, CDC, and more. Our team supports Federal Health in building and improving digital services and delivering on strong client-facing programmatic initiatives.

Primary Responsibilities

In this role, you will serve as an experienced individual contributor within a team, with the expectation that you will further develop your leadership, guidance and mentoring skills. With minimal oversight from leadership, you will be responsible for advising communications strategies, supporting and leading effective communication modalities, and ensuring adherence to processes and policies. A Senior Communications Specialist impacts the long-term goals by providing strategic recommendations in support of effective and timely communications. You may serve as the primary lead when working with stakeholders and utilize strong influential skills to drive consensus and assignments to closure. Primary expectations of a Briefing Coordinator include:

• Experienced in applying research and analysis skills to create and advocate for effective communications content and plans
• Solid understanding of communication methods and best practices
• Supports leaders within the organization, assisting with communications required to appropriately convey a message, exhibits discretion when developing sensitive or confidential communications
• Supports the development and management of newsletters and other communication tools
• May support the execution of large meetings
• In-depth understanding of the culture, operations, and processes to support the development of communications that meet the needs of the intended audience
• Works with stakeholders to develop content for microsite; creates clear and concise content
• Supports the management of the handbooks, and works with stakeholders to initiate updates
• Exhibits excellent writing and verbal communication skills and proactively provides recommendations to improve content
• Independently develops and socializes communications plans and briefings, with the goal of defining the appropriate audience, and ensuring that the content is disseminated via an appropriate methodology
• Development of strategic skills in order to correlate communications to goals and objectives
• May require familiarity with the basics of visual design, web design, and accessibility
• Ability to navigate conflict and seek resolution in order to deliver results
• Experienced with a variety of communication methods, and recommends the best course of action to meet the desired outcome
• Experienced strategist with the ability to identify objectives and employ a strategic vision to meet the intended goal
  
  

Basic Qualifications

• Master's Degree or higher is required
• Must have 6+ years of experience
• Preparing briefings and other documents to include strategic messaging
• Relevant experience in providing presentation support to healthcare-related research and development organizations and senior management.
• Functional expert with strong technical writing and oral presentation skills.
• Must be able to analyze, interpret and translate ideas and issues into easily understood, clear and concise statements.
• Extensive experience with medical and scientific briefings/presentations to healthcare-related research and development organizations and senior management
• Working knowledge of healthcare related policies and procedures
• Extensive experience translating scientific terms into plain language
• Progressive experience leading communications projects
  
  

Preferred Qualifications

• Prior experience with government agencies such as DARPA, ARPA-H, ARPA-E, NIH, HHS
• Working knowledge of healthcare related policies and procedures highly desirable.
• Educational background in writing, finance, economics, or business is also highly desirable.
• One year or more experience working in an ARPA environment is highly desirable.
  
  

To learn more about working at Ad Hoc, please visit: https://adhocteam.us/join/

Benefits

• Company-subsidized Health, Dental, and Vision Insurance
• Use What You Need Vacation Policy
• 401K with employer match
• Paid parental leave after one year of service
  
  

Ad Hoc LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.

In support of the Colorado Equal Pay Transparency Act, and others like it across the country, Ad Hoc job descriptions feature the starting range we reasonably expect to pay to candidates who would join our team with little to no need for training on the responsibilities we've outlined above. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and responsibility. The range of starting pay for this role is $105,000-$108,000. Our recruiters will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements.

job reference: SENIO001462