Business Manager

General Summary:

Reporting to the Assistant Vice Chancellor for IT Business Operations (AVC), the Business Manager is responsible for assisting the development and monitoring of Information Technology Services Division (ITSD) budgets in close coordination with the Office of Budget and Financial Planning. The incumbent will advise the AVC on budgetary, personnel management and financial matters; will maintain records of departmental transactions; and will produce financial reports and analyses as needed. They will assist the AVC with the coordination of financial and administrative tasks of the entire unit; and will assist with administration of the grants and contracts as necessary. The Business Manager will assist and train other ITSD support staff on changing financial and procurement policy and procedural changes as they are implemented.

The Business Manager will directly supervise and train the IT Assistant Business Manager.

Examples of Duties:

• Prepare budget, financial and other reports as requested to assist the AVC in the preparation of ITSD’s budget submission.
• As directed by the AVC, enter budget spending plans into university financial system.
• Assist in the monitoring of ITSD’s budget; manage, reconcile and maintain the status of all accounts.
• Provide financial reports and analyses to the AVC, prepare fiscal projections and assist in the preparation of long-range financial planning scenarios for the division.
• Assist the AVC and other staff with the computer lifecycle and exception purchases programs.
• Along with the AVC, serve as a central point of contact with Unified Procurement Services Team (UPST) regarding access to the BuyWays Contract Request Module for acquisition and renewal of UMB software licenses and non-capital equipment.
• Prepare requisitions to obtain purchase orders; review requisitions and edit for conformity with existing division and university policies and procedures; submit requisitions and route purchase orders to designated departmental approvers; submit invoices to UPST to ensure the timely payment of items purchased; prepare and submit journal entries.
• Make OneCard purchases in accordance with university and division regulations, policies and procedures; reconcile and recharge transactions to appropriate accounts; maintain all documents related to purchases to ensure proper documentation for audit purposes.
• Receive, review and verify travel and expense reports, along with back-up documentation, for all ITSD staff; assist staff with reimbursement requests in Concur.
• Supervise the Assistant Business Manager in coordinating all hires and terminations, contracts, additional compensation, student hires, including the oversight of HR paperwork, ePAFs and Page Up recruitment activities.
• Work with university Controller, Human Resources and UPST offices to ensure adherence to policy and timely processing of paperwork and financial transactions; provide division-wide troubleshooting of finance issues, as needed.
• Participate in pilot groups to provide feedback on how new systems meet finance and HR end-users’ needs, including PeopleSoft HR, PeopleSoft Finance, Summit, Concur, and other changes, including implementation of new IT goods and services procurement policies.
• Perform other duties as assigned.
  
  

Qualifications:

Bachelor’s Degree in Business Management, Accounting or a closely related field and a minimum of five to seven years of experience in higher education administration, budget management, human resources or a closely related field is required. Extensive experience in developing and designing spreadsheets to create various reports to meet deadlines.

Experience in managing the operations of a Business Office. Experience with PeopleSoft Financial and HR system preferred.

• Thorough knowledge of Microsoft Office suite.
• Thorough knowledge of University administrative procedures and policies.
• Working knowledge of general accounting principles and budget management skills.
• Ability to set and adjust priorities, work under pressure, be through and accurate, ability to interact effectively and work productively with others.
• Ability to prioritize and manage multiple projects with strict deadlines.
• Skills in project planning.
• Strong management and supervisory skills, with a strong operational focus, enabling the individual to balance the needs of administration and finance for Information Technology.
• Strong organizational, analytical and problem-solving skills.
• Strong interpersonal skills.
• Strong commitment to customer service.
  
  

Application Instructions:

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date.

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

Salary Ranges for the appropriate Pay Grade can be found at the following link:

Grade: 32

Salary Ranges

This is an exempt union position.

All official salary offers must be approved by Human Resources.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HRDirect@umb.edu or 617-287-5150.

Departments: None