Clinical - Project Coordinator

Job Description: Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.

• Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.)
• Works with PM to build out and maintain the integrated program/project schedule using specified project management tools
• Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.)
• Supports PM in tracking progress of activities/milestones
• Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status
• Examines program/project documentation/data for completeness and accuracy
  
  

Supports the Project Manager's administrative workload by owning administrative duties for Project Managers.

• Schedules key program/project-related meetings
• Captures minutes for relevant program/project meetings
• Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.)
• Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager
• Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services)
• Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.)
  
  

Assists in managing PM resource sharing across multiple areas within PPM.

• Gather PM allocation, facilitate resource capacity planning and sharing within PPM
• Maintain record of people and skill sets across pool of resources
  
  

Minimum Qualifications

Bachelors / Associate with equivalent experience

2 4 years coordinator or equivalent experience

2 4 years working in IT projects

Strong computer knowledge and skills including MS Office and Internet platforms

Miscellaneous

Organized and able to work independently.

Excellent spelling, written, and oral communication.