Communications Coordinator

Summary:

The Communications Coordinator’s primary responsibility is to support external communications and content creation efforts across platforms, bringing positive energy, a collaborative spirit, and a commitment to a high standard of quality work.

Core responsibilities include regular drafting and updating written and visual content focusing on DeSimone projects, staff, and company news for our digital platforms, assisting in the preparation and distribution of direct outreach email campaigns, collecting data analytics and preparing preliminary summaries for digital campaigns and website activity, and assisting with drafting and scheduling social media posts for company / staff news and special events. Additional responsibilities include supporting PR efforts by tracking press activity, helping research and prepare base information for press efforts, and. Other key activities include maintaining the PR archive, assisting with tracking and preparation of awards submissions and conference presentations, and drafting bios and base project descriptions, among other activities.

The selected candidate will be responsible for directly coordinating assigned communications initiatives, and will play a key role in helping prepare, research, and maintain our digital database for campaign outreach and business development.

The ideal candidate will have strong writing and storytelling skill, synthesize base information gleaned from multiple written and verbal sources into strong base drafts that can be evolved and repurposed by various members of the team for awards submissions, PR, bios, project descriptions, and digital content.

This position will be located in our New York office, on our current hybrid schedule of three (3) days/week in the office (Tues-Thurs) and two (2) days remote (Mon, Fri).

Responsibilities:

General Communications and Marketing Support

• Understand and implement brand messaging and the DeSimone Brand Tool Kit across communications and content creation efforts.
• Research and collect information and images, draft project descriptions, bios, practice area, and company-specific information, to serve as base and support information for DeSimone website, press releases, social media, awards submissions, presentations, and proposals/quals.
• Liaise with DeSimone team members to research and collect base project, team, practice area and company info.
• Add / build / update key information to VantagePoint and Open Asset as needed (project/team/marketing info).
• Draft base copy and support proofreading of core content produced by marketing and communications team members.
• Basic photo editing, checking photo rights, creating contact sheets of new photographs for projects, events and people.
• Use Asana as a project management tool to both create and contribute to the completion of projects.

Digital Communications

• Draft copy and collaborate in preparation of photos and graphics for social media and internal Sharepoint posts in keeping with DeSimone’s social media strategy and other communications needs.
• Assists with researching relevant client contacts and companies to connect with on LinkedIn and Instagram to support the building of our online presence.
• Monitors Hootsuite for mentions and relevant content to share / repost via social as indicated by the social strategy in close coordination with the team;
• Plays a key role in researching, maintaining, and updating, and exporting the DeSimone contact database, including segmentation, tagging, collection of new target contacts, importing / exporting lists for campaigns.
• Regularly collects data analytics information for digital campaigns and website activity and prepares preliminary summaries.

Public Relations

• Tracks PR activities on the PR Tracker for leads, pitches, hits, reporters, and outlets and collects quarterly reports from the PR Consultant.
• Drafts solid, first-round summaries and creates pdfs of articles for the website and press archive.
• Helps maintain the PR Priority Projects tracker with key project info, dates, team info, etc. as a resource for all comms team efforts for “on the boards” with PR potential.
• Assists with preparing headshots and identifying suitable company images for press releases.
• Assists with providing PR team with base project and staff information in support of press release

Awards, Conferences and Events

• Tracks Awards and conferences and reports regularly on upcoming opportunities.
• Assists with preparation of conference presentations with PowerPoint, InDesign, Photoshop
• Assists with providing bios for events and awards.
• Helps gather base materials for Awards submissions, including project facts and descriptions, team info, photographs and drawings
• Drafts bullet points and or short base texts for Awards submissions.
• Gathers base information after events, conferences, competitions and events for external and internal communications.

Supervisory Responsibilities:

This position has no direct supervisory responsibilities.

Requirements:

• Bachelor’s degree in marketing or in a related field
• Strong written and verbal communication skills and experience
• Minimum two (2) years of communications or marketing experience in the A/E/C industry
• Proficiency in Microsoft Office and Adobe Creative Suite
• Experience in Deltek VantagePoint a plus
•  Attention to detail and exceptional grammar skills
• Strong organizational, file management, and time management skills

Shared Services Mission Statement:

“To be the go-to resource providing timely, reliable, and quality deliverable through seamless operations, enabling technical teams to be fully optimized and efficient.”

The salary range for this position is $70,000 to $75,000, dependent upon education, practical experience and geographic location.

At DeSimone, we believe in transparency when it comes to salary and hourly rates for our job postings. Our pay range represents the range of salaries or hourly rates that we think, in good faith, we might be willing to pay, for the posted job in the specified location(s).

For this particular position, we expect to hire near the middle of the range. To be considered for this role, we are looking for candidates with at least 2 years of experience in the industry, Bachelor’s Degree in Marketing, Communications, or a related field.

We understand that there may be rare and exceptional circumstances where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position. In these cases, we may consider paying a salary or rate near the higher end of the range.

We appreciate your interest in DeSimone and look forward to reviewing your application.