Conference Production Specialist

Our Company

HCEsquaredTM is a leading healthcare solutions platform developed by healthcare specialists for healthcare specialists to elevate patient care. We serve our community of clinicians by delivering practical clinical and non-clinical content through digital and in-person connections . We provide our clinicians with solutions to serve their patients through onsite and digital educational content based on the newest and best therapies and techniques from respected thought leaders in the field of dermatology as well as services to enhance their career trajectories. Our offerings have been proven to enhance clinician confidence, demonstrated by our exceptional audience and partner retention rates for our ecosystem. The HCEsquared Events Team develops and executes continuing medical education in-person and virtual conferences and courses.

For more details on our clinician offerings and continuing medical education, please visit our portfolio companies on the hcesquared.com website.

Job Description

Title: Conference Production Specialist

Reporting to: VP, Production

Location: REMOTE. Preference for candidates in the Eastern and Central time zones

HCEsquared is seeking an experienced Conference Production Specialist to work on our various annual dermatology medical education conferences. We are looking for an individual with strong experience focused on all aspects of conference planning such as working with hotel AV equipment, labor, internet and power needs, as well as production floorplans. Prior experience in healthcare and continuing medical education is a bonus.

The Essentials

This opportunity is only for those looking for a fast-paced startup environment. Let’s start with the essential qualities and values we are looking for in a candidate:

• Self-motivated, fast learner who is ready to hit the ground running
• Extremely detail-oriented
• Problem solver with ability to be resourceful and solution-oriented
• Ability to work independently and under tight timelines
• Strong written and verbal communication skills
• Up to 30% travel (approximately 7-10 conferences per year)
  
  

Responsibilities

Overall Production and Project Management:

• Manage timelines and deadlines
• Coordination with external vendors and internal stakeholders
• Help fine tune SOPs and checklists
• Budgeting and timelines
• Internal status updates and tracking in project management software
• Post-event reporting
  
  

Production Coordination

• Coordinate technical and labor requirements with external AV vendor including seating and floor plans, scenic and production schedules
• Prepare technical requirements including hotel AV, coordination of internet, rigging and power installation
• Manage technical requirements for RFID, CVENT
• Assist with preparation of in-person Run of Show, management of in-person assets, including speakers’ PowerPoint and video assets as well as digital signage
• Collaborate with session moderators on scheduling and moderator slides and prepare best practices and SOPs
  
  

Required

Qualifications and Skills

• 4-year degree from an accredited institution
• 5+ years of conference management
• Demonstrated understanding and experience of technical and production aspects of conferences
• Medical conference or medical education experience preferred but not mandatory
• Proficient with Microsoft Word, PowerPoint, Excel and Outlook
• Ability to manage a variety of events simultaneously
• Ability to work during the evening and on weekends for coverage of live events when scheduled
  
  

Salary Commensurate With Experience Plus Benefits

Please include your potential start date and salary requirements in your cover letter.