Director: Communications, Events, & Donor Engagement

Director: Communications, Events, & Donor Engagement

Reports to: President

Full time: 37-40 hours a week

$115,000 - $130,000 per year

Key Responsibilities: Fundraising

• Assist with planning and then, execute as assigned; Top Donor outreach, Community Engagement Strategy and plans around events, Sponsorship to support events (applications, outreach, planning)
• Manage cultivation, solicitation and stewardship – individuals and corporations/businesses, as assigned 
• Assign and review wealth screens 
• Execute meaningful personal solicitations that align with donor interests and the organization’s needs and strategic plan
• Work with President to select and rate prospects and engage them
• Event planning and strategy
• Capital campaigns
• Individual appeals and campaigns (Give to the Max Day, EOY, other)
• Secure 1:1 donor meetings and solicitations (in-person or zoom) to establish and/or strengthen donor relationships
• List management and tracking
• Prepare prep memos and meeting summaries

Key Responsibilities: Client Services

• OOOF planning and tracking for all IG/Events/Comms staff to ensure work/assignments stay on track; be back up for other managers on the grants side for OOOF forms and planning and track to dos to stay on track
• Coordinate sales/upsell meetings for prospects and current clients: set up meetings, Bill4time folders, email correspondence – emails, access to folders and other information implicit to our work, assist with creating scopes of service(s)
• Coordinate new client onboarding: set up meetings, assist President to assign managers, Bill4Time folders, saving scopes, contracts, provide client contact and rates information to billers, ensure a process/system is in place (perhaps a form that you create) to begin new client and/or service work routed to the appropriate staff for execution
• (You) obtain passwords and logins for grant portals and social media and saved to password list
• Assist client to set up JMA access to accounts
• Interface and request client files be sent/Dropbox/google drive to JMA
• Drop box set up
• Assist client managers to request and obtain files as needed 

Initiate and Monitor Individual Giving/Events/Communications Client Meetings 

• Agendas and meeting summaries, follow-up
• Monitor all “to dos” from meetings and work with managers to assign and/or do/be assigned the work whenever other staff are not available
• Work with client managers (and clients as directed) to develop plans to resolve issues/concerns for clients or/projects
• Ensure all assignments get into the AAS (grants and IG/comms/Events), Monday board
• Acquire through staff interaction/email, status updates on all assignments, and work as they are completed, and distributed to staff; you are looking for gaps, assignments not started, not done on time, incomplete
• Working with Office Manager and CFO, provide monthly staff productivity reports by staff
• Monitor client billings (monthly) – bi-weekly (T & Fri) review of billings
• Work with CFO on tracking realization for client accounts
• Review billing rates every month (minimum) for increases/changes
• Review client time weekly
• Assist with new business development
• Outreach, introductions, and research to secure clients
• Assist to respond to RFPs, job announcements
• Create Scopes of Service, Meetings, Contracts
• Provide twice weekly reports to president of reviewed staff time
• Maintain Client Staffing (lead) and org chart alongside Office Manager

Experience/Qualifications:

• 7-15 years relevant experience
• Bachelor's degree or equivalent work experience
• Prefer development experience working with nonprofit organization(s); private and public sector
• Self-starter with strong attention to detail, problem solving skills, and demonstrated ability to be flexible in work assignments 
• Proven organizational skills including the ability to multi-task, prioritize assignments, maintain data maintenance systems, and meet multiple deadlines
• Excellent writing/editing/drafting skills, research and information compilation skills
• Excellent interpersonal communication skills, demonstrated ability to work independently as well as with teams
• Excellent computer skills: Microsoft Office Suite