Executive Assistant - Commercial & Operations (Hybrid)

Role Overview:

Signant Health is seeking a highly organized and detail-oriented Executive Assistant to support our Chief Operations Officer (COO) and Chief Commercial Officer (CCO). This hybrid position, based out of our Blue Bell office, requires a proactive and professional individual capable of managing diverse responsibilities with precision and efficiency.

Key Accountabilities:

• Executive Support: Provide comprehensive administrative support to senior executives, ensuring seamless daily operations.
• Communication Management: Handle high-level communications and correspondence, maintaining professionalism and discretion.
• Document Preparation: Create and manage documents and presentations for executive meetings, ensuring accuracy and quality.
• Calendar Coordination: Efficiently manage complex schedules for multiple C-level executives, optimizing their time.
• Meeting Coordination: Organize and facilitate meetings and conference calls, ensuring smooth logistics and execution.
• Event Planning: Plan and coordinate team meetings and events, both onsite and offsite.
• Administrative Support: Record meeting minutes, track action items, and manage guest invitations with attention to detail.
• Travel Arrangements: Coordinate comprehensive travel itineraries, ensuring all details are meticulously arranged.
• Expense Management: Prepare and manage expense reports for C-level executives and team members.
• Team Collaboration: Collaborate with administrative staff, providing backup support and contributing to departmental initiatives.
• Problem-Solving: Anticipate needs and address urgent issues with flexibility and responsiveness.
• Availability: Be available to address urgent matters as they arise, even outside regular working hours.
  
  

Knowledge, Skills, and Attributes:

• Organizational Excellence: Demonstrated ability to prioritize and manage multiple tasks with a high level of attention to detail.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Concur; ability to quickly learn new software.
• Autonomy: Capable of working independently with minimal supervision, effectively managing time and meeting deadlines.
• Effective Communication: Strong written and verbal communication skills, with the ability to present information clearly and professionally.
• Confidentiality: Maintain the highest level of discretion and integrity in handling sensitive information.
• Travel Flexibility: Willingness to travel as needed to our Blue Bell site.
  
  

Education & Experience:

• Experience: A minimum of 4 years of experience in executive-level support or a related field, with experience in calendar management, travel coordination, and project management. Event planning experience is advantageous.
• Reporting Structure: This position reports directly to the Administrative Services Manager and offers exposure to senior leadership, including the CEO and Board members.
  
  

If you are ready to contribute your skills and expertise to our team, we invite you to apply and join us in our mission to make a difference.

At Signant Health, accepting difference isn’t enough—we celebrate it, we support it, and we nurture it for the benefit of our team members, our clients and our community. Signant Health is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

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