Executive Administrative Assistant to Chief Executive Officer

About Pearpop

Pearpop, the leading Creator Marketing Platform, is revolutionizing the way creators and brands collaborate. With a community of over 200,000 creators and counting, Pearpop is dedicated to helping creators earn a living doing what they love, while providing brands with instant and direct access to relevant, authentic, and brand-safe creators across all major social media platforms. In 2022, Pearpop was recognized as "Best Influencer Marketing Platform" by DIGIDAY and named to FAST COMPANY's "Most Innovative Companies" List in Social Media.

Working at Pearpop

We're bringing together a smart and passionate team of creative builders to join us as we are a growth-stage, high-performance startup. In addition to competitive salaries, we have all the good stuff – equity, generous health and dental insurance, 401(k), and unlimited PTO. This hybrid (3X a week in office, 2 days remote) role is based in our headquarters in Los Angeles; fully-stocked with snacks, beverages, cold brew, and more.

We are seeking an Executive Assistant to support our CEO. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and supporting coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role

• Support the CEO primarily and provide additional support to executive team members, as directed
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage the CEO’s travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Provide administrative support to senior leaders, including email correspondence
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Order and oversee office supplies and food deliveries for group meetings
• Respond to high-volume correspondences in a timely and professional manner
• Draft correspondences, take notes during meetings, and follow up on action items

Required skills and qualifications

• 4+ years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficiency in MS Office, Slack, and Google Workspace software.
• Manage personal errands for the CEO
• Maintain professionalism and strict confidentiality with all materials.

Preferred skills and qualifications

• College degree or equivalent
• Previous success in office management
• Startup experience

Compensation = $25-$60/hour (DOE) + bonus + 401K matching + equity + full benefits

Pearpop is an equal opportunity employer. We are committed to creating an inclusive and welcoming environment. All employment is decided on the basis of qualifications, merit, and business need. pearpop celebrates and embraces diversity.