GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Executive Assistant position will support the CEO with all phases of daily tasks including report management, compliance with company policy, and meeting preparation. They must track status updates of outstanding projects and prepare report to CEO. In addition, they must manage CEO's calendar including scheduling and communication. They will also need to gain understanding of GLOVIS business to gradually expand their R&R.
Responsibilities
Primary
Monitor performance of Company Objectives and Projects
Prepare any and all reports pertaining to all matters of company operations
Assist with policy management and compliance
Coordinate and manage all event attendance
Monitor compliance with Red Folder requests
Provide oversight on Web Site Policy
Support with training initiatives, job descriptions, and MBO building
Provide assistance with Emergency Action Plans
Secondary
Prepare meeting documents, record meeting minutes and action tracker
Manage Company and Internal CEO reports
Organize and manage company files and documentation
Manage all networking material
Tertiary
Assist with miscellaneous projects through SAP and PowerBI
Other duties as assigned
Compensation Range
$58,000 - $63,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits Of Working At Hyundai GLOVIS America Inc.
Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, Holidays, and Sick leave
Pet Insurance
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*
401(k) with Generous Matching
Referral Bonuses*
Auto Allowance*
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
Discretionary Bonuses*
Tuition Reimbursement*
Benefits may vary by location. All benefits pursuant to Company policy
Qualifications
Required Skills & Qualifications
Must have previous experience supporting C-Suites in a mid to large company
Previous project management experience
Strong interpersonal and communication skills both written and verbally
Previous experience of measuring progress of projects
Advanced Microsoft Suite skills (Excel, PowerPoint, Word, etc.)
Ability to work in fast paced environment with ability to multitask
Must be flexible with work hours
Education & Experience
Bachelor's Degree Required
3 - 5 Years of Direct Experience as a C-Suite Assistant for Mid-Large Sized Company Required
4 - 7 Years of Direct Experience as a C-Suite Assistant for Mid-Large Sized Company Required
Physical Requirements
Ability to sit in front of a desk and/or in front of the computer for long periods
Repetitive use of hand/grasping product, writing, and typing
Lift up to 20lbs
Carry up to 20lbs
Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment with low-level noise exposure
Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Business Development and Sales
Industries
Truck Transportation
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