Executive Assistant

Join our client as an Executive Administrative Assistant! Provide high-level support to senior executives with complex scheduling, travel logistics, and confidential document management. Handle data reporting, vendor payments, and general office tasks. Apply now for a dynamic role in a professional setting! Send your resume to kate.riddle@randstadusa.com

salary: $68,000 - $78,000 per year

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

Key Responsibilities:

• Maintain professionalism while offering complex office administration and support to senior-level staff.
• Handle all company materials and proprietary information with strict confidentiality, including managing appointments, visitor and personnel identification, status, and location.
• Coordinate intricate scheduling and calendar management, ensuring smooth information flow and content management for senior executives.
• Oversee all logistics for travel and events, including arranging technology and equipment, food and beverages, transportation, and lodging.
• Prepare and manage detailed memoranda, data, lists, and other relevant documents for external legal counsel, agencies, clients, and preferred vendors.
• Compile and organize data from multiple sources to create recurring and ad-hoc reports. Maintain databases, spreadsheets, and other tools for data analysis, and correct errors as needed.
• Ensure timely processing, administration, and record-keeping of vendor invoices and company cardholder transactions.
• Provide general administrative and office support as required.
• Draft, update, and maintain standardized correspondence, including agreements, information requests, meeting minutes, and board resolutions.
  
  

Skills

• Conflict Resolution
• Multi-tasking
• Creating Presentations
• Microsoft Office
• Organizational Skills
• Scheduling Appointments
• Maintaining Calendars
• Handling Confidential Information
  
  

Qualifications

• Years of experience: 4 years
• Experience level: Experienced
  
  

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.