Note: US Citizenship or Permanent Resident is required.
Job Summary
Maintain the Executive's schedule, including day-to-day and long-term management of meetings, projects, and priorities.
Manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.
Primary Responsibilities
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Ensure Executives are prepared for upcoming appointments by gathering materials necessary for each meeting
Conduct, compile, and present research on potential funders, partners and other topics
You’ll work with staff to collect and assemble information for presentations, projects and strategic planning
Serve as the first point of contact for a wide variety of high-level relationships between Executives and external contacts
Facilitate, build and monitor relationships including tracking contacts in database and managing follow-up
Handle phone, email and postal mail inquiries and respond appropriately
Draft and edit correspondence, articles, reports and presentations; transcribe meeting notes
Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines
Take on tasks to support the work of programs and operations and overall mission
Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals
Education
Degree in Business Administration or related discipline
Qualifications
More than 5 years of experience as Executive Assistant to C Level Executives
Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail