Facilities Coordinator

Job Summary

This position performs a variety of routine-to-complex administrative duties which involves coordinating campus-wide facilities operations, activities, and maintenance; procures goods and services for the college, manages the disposal of surplus property, maintains inventory of supplies, prepares various reports related to operations, activities, and maintenance; and performs related duties as assigned. This class works within a general outline of work to be performed and develops work methods and sequences under general supervision.

Essential Job Functions

• Coordinates campus-wide facilities operations, activities, and maintenance.
• Reviews purchase requisitions; monitors and reviews the purchasing activities of technicians.
• Prepares and administers bid solicitations as requested.
• Coordinates and arranges the pick-up and delivery of equipment, supplies and other materials including warehouse orders; directs and participates in the assembly and installation of new furniture and equipment.
• Communicates with vendors as necessary to resolve shipping/invoicing discrepancies and problems with product quality.
• Ensures the maintenance of accurate and complete procurement records.
• Coordinates and participates in the preparation of facilities for special events, activities or meetings, including set-up of equipment and furniture as necessary.
• Maintains inventory control; orders, receives, and stores new equipment and supplies.
• Manages the disposal of all obsolete, used, excess or surplus assets.
• Responds to emergency or special requests for maintenance, repairs, or other problems.
• Communicates with campus personnel, vendors, police department, post office, students and the public as necessary to coordinate campus-wide operations and activities.
• May be required to work additional hours as needed in emergency situations requiring maintenance and repair work.
• Performs other related duties as assigned.
  
  

Minimum Requirements To Perform Work

• High school diploma or GED.
• Four (4) years of experience in facilities operations, activities, and maintenance.
• Prior experience working in a college environment with interactions with faculty, staff, and students preferred.
• Must be proficient in Microsoft Office Suite, utilizing Outlook, Word, Excel and Microsoft Teams, or related software necessary to create and maintain reports and logs.
  
  

Knowledge, Skills And Abilities

• Knowledge of operations and activities of campus facility services including maintenance, inventory and facilities services.
• Knowledge of the principles and practices of inventory control and storage.
• Knowledge of methods, equipment and materials used in facilities maintenance repair work.
• Knowledge of the requirements of maintaining buildings and facilities in a safe, clean, and orderly condition.
• Knowledge of the appropriate safety precautions and procedures.
• Knowledge of recordkeeping techniques.
• Ability to coordinate the operations and activities of a college-wide facility services department.
• Ability to perform facilities maintenance and repair work.
• Ability to work independently with little direction.
• Ability to plan, organize and prioritize work.
• Ability to meet schedules and timelines.
• Ability to maintain inventory, records, and prepare reports.
• Ability to understand and follow oral and written directions.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
  
  

Physical Demands

Requires sedentary work that involves walking, standing, lifting, carrying, pushing and pulling some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

Working Conditions

Work environment risks exposure to no known environmental hazards.

EOE M/F/D/V