Harris County is the third largest and most diverse county in the nation, with a population of more than 4.7 million people, 45% of whom speak a first language other than English. Adopted by Commissioners Court, the countywide vision statement is: “Harris County will build a more dynamic, vibrant, and resilient community while being inclusive, equitable and transparent in all that we do.”
About the Office of County Administration:
The Office of County Administration (OCA) exists to implement the policy and goals established by Commissioners Court. The County Administrator is charged with day-to-day oversight of County government and providing guidance and coordination to all County departments.
About the Grants & Partnerships Division:
The mission of the Grants & Partnerships division is to maximize the impact of external funding and partnerships to achieve Harris County priority outcomes with equity, transparency, and accountability. Within the Grants & Partnerships division, there are three departments: Grants Management, Philanthropy, and the American Rescue Plan Portfolio Management Office (ARPA PMO). This position serves on the Grants Management team. The Grants Management team focuses on facilitating the pursuit of government grants in alignment with County objectives, development and streamlining of internal grant management processes, and development of ongoing grants training programming for County-wide grants staff.
About the Position:
Harris County is in the process of revolutionizing the internal function of grants administration, in alignment with the County’s vision statement and strategic framework. We are building a team of dedicated technical experts to ensure that County is making the highest and best use of all grant opportunities. This role will play a pivotal part in ushering in the changes necessary to meet our goal of increasing overall grant funding awarded to the County by maintaining the grant opportunities pipeline and grant court agenda status boards, providing administrative support to a portfolio of County departments in their pursuit of new grant funding, and processing grant agenda items for Commissioner’s Court. The Grants Coordinator reports to the Grants Production Manager within the Office of County Administration. This is a unique opportunity to have a transformational impact on the County and its residents.
Duties and Responsibilities:
Data Management:
Ensure that Countywide grants management systems and Monday.com status boards are maintained in real time via consistent check-ins with Countywide grants staff and performance of accurate data entry.
Perform relevant keyword searches and maintain an automated notification system to ensure the appropriate County departments, Precincts, County Judge’s Office, and other entities are aware of all available grant opportunities in alignment with their strategic priorities.
Administrative Support:
Provide technical and administrative assistance to an assigned portfolio of County departments, Precincts, staff in the County Judge’s Office, and other entities.
Manage multiple email inboxes associated with the grants administration function and be responsive to requests for assistance in a timely and professional manner.
Commissioner’s Court Agenda Support:
Collaborate with the OCA’s Court Agenda team, County departments, the County Judge’s Office, and other entities to ensure that all grant requests for court action (RCAs) are completed in accordance with County policy.
Act as a facilitator between Countywide grants staff and the County Attorney’s Office (CAO), County Auditor’s Office (AUD), Office of Management & Budget (OMB), Purchasing Office, and Human Resources & Risk Management (HRRM) on grant RCAs.
Provide a quality assurance review of submitted grant RCAs prior to their inclusion on the Commissioner’s Court agenda.
Lead and participate in trainings for Countywide grants staff on the grants court agenda workflow.
Other Duties:
This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net .
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Supporting Documents:
Cover Letter
Updated Resume
Experience:
High School Diploma or G.E.D. equivalent from an accredited educational institution.
At least (4) years of work experience required, including complex administrative support.
Knowledge, Skills, and Abilities:
Knowledge of local, state, and/or federal government grant application requirements.
Knowledge of the County Commissioner’s Court processes.
Skilled in complex administrative or legal support involving multiple collaborators and systems.
Proactive and self-starter initiative, being able to operate within a program start-up environment and handle the associated ambiguity.
Ability to adhere to and diplomatically enforce strict deadlines.
Ability to discern when a given issue needs to be escalated for leadership input and action.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
Familiarity with grants management best practices preferred.
Familiarity with Legistar or another similar agenda management software preferred.
General Information
Position Type and Typical Hours of Work:
Regular Full-Time
Monday – Friday | H ours flexible between 7:00 a.m. – 6:00 p.m.
Remote work available.
Minimum two days per week in the office (and as needed for coordinated meetings and events).
Salary:
Depends on Qualifications
Based on 26 Pay Periods
Plus, benefits
Work Environment and Physical Demands:
This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine.
This is largely a sedentary role. However, requirements include the ability to lift files up to 10 pounds, open filing cabinets and bend or stand as necessary.
Some local travel may be required.
Reporting Relationships:
Reports To Position: Grants Production Manager
Supervises Positions: None
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
Industries
Government Administration
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