Legal Administrative Assistant

Job Title: Administrative Assistant

Location: Chicago, IL

Industry: Law Firm

Pay: $60,000 - $85,000 annually

About Our Client:

Our client is a leading midsize law firm based in Chicago and are experiencing significant growth, offering ample opportunities for career advancement.

Job Description:

We are seeking a dedicated Administrative Assistant to support our client’s legal team. This role involves handling various administrative tasks, aiding in litigation processes, and maintaining efficient office operations.

Key Responsibilities:

• Draft and proofread legal documents including pleadings, discovery responses, and correspondence.
• Prepare legal documents such as summonses, complaints, motions, subpoenas, and final briefs.
• Communicate with clients, courts, and vendors.
• Collaborate with the billing department to ensure accurate client billing.
• Manage attorney expense reimbursements and vendor invoices.
• Create and maintain hearing, deposition, and trial binders.
• Handle incoming and outgoing mail, including coordinating messenger pick-ups and deliveries.
• Set up and manage firm and client-related meetings.
• Maintain attorney calendars, contacts, and physical/electronic filing systems.
• Perform document conversions and input attorney time entries.
• Coordinate travel arrangements and the New Matter Intake process.
• Prepare inactive case files for archives and off-site storage.
• Provide back-up support and vacation coverage for other administrative assistants.

Qualifications:

• Bachelor’s degree or relevant experience.
• 3-5 years of experience as a legal secretary or administrative assistant.
• Experience supporting litigation practices, including knowledge of court rules and e-filing procedures.
• Proficiency in NetDocuments, Microsoft Excel, Outlook, and PowerPoint.

Additional Details:

• The position is 100% on-site.
• The office is currently relocating to a new beautiful space and will be fully operational after Labor Day.

Perks:

• Business casual dress code.
• Opportunity for career advancement within a growing firm.
• Engaging and dynamic work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.