Legal Administrative Assistant

Based in our Boston, MA office, Hinckley Allen is seeking a Legal Administrative Assistant to join our team.

Essential duties and responsibilities of this role include:

• Produce for review correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy by utilizing the most effective software solution available.
• Proofread documents to ensure accuracy.
• Coordinate and handle the filing and retrieval of electronic information using the firm’s document management system.
• Screen telephone calls and record messages.
• Read, sort and date incoming mail; ensure that outgoing mail is handled in a timely and efficient process.
• Establish and maintain calendar and deadline reminder systems utilizing Outlook.
• Prepare and send e-filings.
• Open new files; request conflict of interest checks; maintain all client and general files. Conduct periodic review of older files for possible storage. Prepare files to be closed.
• Handle client inquiries in an appropriate and responsive manner.
• Schedule meetings for attorney(s).
• Process bills; proof billing sheets; review and edit bills.
• Record time into the firm’s accounting system accurately and in a timely manner.
• Actively participate as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys.

Knowledge, Skills and Abilities Required:

• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) and Elite billing system highly preferred.
• Approximately three to five years of legal assistant experience in Litigation required.
• Must be highly knowledgeable and skilled with litigation processes, deadlines and procedures and court rules.
• Strong written and verbal communication and attention to detail required.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 60 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and in order to provide information with courtesy and tact.
• Work occasionally requires a high level of mental effort.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status.