Meetings & Speaker Manager

Ready to join a fast-growing technology-driven company that is leading the way in hybrid conventions?  

SB Expos & Events seeks a Meetings & Speaker Manager for our association clients.  The ideal candidate will have experience with association conventions, specifically with program/speaker/meeting management, and who can work efficiently in a multiple client environment. 

This position is 100% remote. 

Meeting Management Duties/Responsibilities: 

• Serve as client-facing lead on select client events and/or support other department members on larger clients. 
• Support budget creation based on venue costs, event schedule, and historical performance. 
• Handle event billing, payment of invoices, and financial closure.  
• Research different vendors, send out RFPs, and present responses for selection. 
• Assist in vendor contract review and negotiation. 
• Draft event specs (set-ups, F&B, AV, IT, decorator, etc.) 
• Assist in housing management and reconciliation of one or more hotel properties. 
• Travel to meetings to provide support/act as main onsite logistics lead. 

Speaker Management Duties/Responsibilities: 

• Strategize with Director of Conventions on program planning timeline. 
• Act as primary liaison to conference and education committees.  
• Work with association staff and program committee for call for abstracts/presentations. 
• Distribute and collect speaker agreements and materials through Cadmium’s event technology.  
• Write/Send all speaker communications.  
• Collect learning objectives, COIs and needs assessments. 
• Serve as main contact for all speakers and poster presenters and send reminders as needed 
• Facilitate sponsored content programming communications. 
• Liaise necessary information to Exhibit Operations regarding sponsored content. 
• Be responsible for presenter logistics, including ongoing communication and arrangements for registration, hotel, and stipend payments. 
• Manage onsite speaker-ready room check-ins when necessary. 
• Assist the Technology Department in live streaming speaker efforts when necessary. 
• Provide support for other association meetings as needed. 

Requirements: 

• Minimum of 5 years of meetings/speaker management experience for large annual conferences.  
• 40 Hour work week. 
• Ability to work in a fast-paced technology driven agency atmosphere. 
• Collaborate with other SB departments (exhibit sales, exhibit operations, registration, and technology). 
•  Exceptional customer relations skills. 
• Cadmium event tech and Airtable experience preferred. 
• Strong work ethic with an enthusiastic, positive attitude, and the highest level of integrity  
• Commitment to proactive follow-up. 
• Preference for multi-client agency background. 
• 20% travel.  

About SB Expos & Events 

SB Expos & Events is a rapidly growing company that currently works with association clients on 27 conventions & tradeshows annually with collectively more than 1,000 exhibitors and 10,000 attendees.  From major association meetings to industry trade shows, SB helps associations raise non-dues revenues to support their mission.  

SB’s unparalleled customer service and an unwavering focus on conventions allow us to create successful events for our clients.  Our unique solutions are not only customized to meet each client’s specific needs and goals but delivered by a dedicated team focused on success.   

We offer:

• Fully remote work environment
• Medical, vision and dental insurance
• 401k plan
• 15 days PTO plus comp time for weekend work onsite
• 8 paid holidays with summer hours
• Professional development fund