Office Manager/Administrative Assistant

Join Our Team

As part of our Cinemark Universe, you'll discover fun opportunities with real growth potential and plenty of perks. With 500+ theatres and nearly 6,000 screens; we're truly a global presence of 20,000 movie lovers working together to make unforgettable experiences.

Role Summary

The Office Manager will report directly to the SVP, Procurement and provide dynamic support in a variety of functions to ensure the SVP is enabled to focus on the company's mission. This role is responsible for increasing the efficiency of the SVP by reviewing, prioritizing, and delegating a wide variety of complex and confidential requests that have a broad impact. Serves as the administrative liaison for all internal and external inquiries related to the assigned department.

Key Responsibilities Include

SVP Support:

• Manages confidential correspondence, maintains files, prepares reports, and serves as the primary contact for specific projects.
• Coordinates and plans the SVP’s schedule, meetings, and calls, ensuring clear goals and agendas.
• Handles travel arrangements and expense reporting.
  
  

Office Manager

• Leads and manages a small team of office support employees (reception, salon, and office administration).
• Ensures adequate inventory of office supplies, snacks, and resources.
• Provides guidance and fosters team growth.
• Handles timecard approvals and adjustments.
• Coordinates front desk coverage.
• Partners with Facilities for a safe, clean workspace. Facilitates all office “perks” as part of the company’s employee relations initiatives.
• This includes guest pass and gift card disbursement according to policy.
• Oversees maintenance of printers, copiers, and other office equipment in conjunction with IT support and facilities.
  
  

Department Support

• Plans and oversees departmental events and operational meetings. Attends and documents department leadership meetings. Represents the department in committees, planning groups, and company events. Composes correspondence, including invitations, memos, and job change announcements. Serves as the Contract Management Specialist, ensuring compliance with policies and maintaining an up-to-date document repository.
  
  

Project Coordination

• Acts as the point person for select assigned projects, meeting deadlines and ensuring initiatives stay on track. Collaborates with other departments to maintain project timelines and content quality.
  
  

What You Will Need To Have

• 5+ years of administrative or office management experience.
• Familiarity with procurement and sourcing functions.
• Excellent verbal and written communication skills, including interactions with executive leadership.
• Adapts to ambiguity and changing priorities.
• Welcomes constructive feedback and thrives on challenges.
• High emotional intelligence (EQ).
• Proactive problem solver with strong organizational skills.
• Proficient in Microsoft Office applications.
• Experience supporting multiple projects is a plus (CAPM certification desirable but not required).