Office Manager

Job Summary

We are seeking an experienced and organized Office Manager to join our team and play a vital role in maintaining a smooth and efficient work environment. As the Office Manager, you will be responsible for overseeing the operations of our office and providing administrative support to various departments. You will be the go-to person for all office-related matters, ensuring that our workplace runs efficiently and effectively.

Who We Are

Add3 is a digital marketing agency based in Seattle, WA. We work with a wide variety of clients to support their marketing goals with integrated, omnichannel digital marketing campaigns. We’re focused on learning, strategizing and innovating to give our clients undeniable results across all digital channels, and our team is filled with savvy, dedicated and FUN digital marketers! Our clients will tell you we’re relentlessly analytical, results-driven, and true partners - something we are very proud of. With every interaction we live for performance, practice transparency, and celebrate diversity.

Key Responsibilities

Office Operations

Manage the day-to-day operations of the office including the ordering of any needed food, equipment, and supplies.

Oversee office policies and procedures.

Administrative Support

Provide administrative assistance to executives and team members as needed.

Manage schedules, appointments, and travel arrangements for senior staff.

Prepare and edit company correspondence.

Communication and Coordination

Serve as the primary point of contact for employees and external partners.

Facilitate communication within the office and between departments.

Coordinate client meetings, conferences, and special events.

Human Resources Support

Assist with the pre-boarding process of new hires including communication and supply ordering.

Assist with onboarding new employees, including paperwork and first week orientation.

Help organize employee training and development programs.

Acting liaison for re-routing any inquiries and or employee related issues to the appropriate contact.

Supplies and Inventory

Monitor office supplies and order as needed.

Maintain inventory of office equipment and employee swag.

Qualifications

Bachelor’s degree in business administration or a related field preferred

Proven experience as an office manager or in a similar administrative role

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational and time management skills

Excellent communication and interpersonal abilities

Ability to multitask and prioritize tasks effectively

Knowledge of office management software and equipment

Attention to detail and problem-solving skills

Benefits

Competitive salary Health, dental, and vision insurance

Retirement savings plan

Paid time off and holidays

Professional development opportunities

$68,000 - $75,000 a year