Office Manager

Ultimate Staffing is hiring for a Construction Company with a great company culture and they are looking to hire an Office Manager. The position is located in Hayward, CA and is a direct hire position with a pay range of $30 to $40/hr depending on experience.

We are seeking a highly organized and efficient Office Manager to join our team. As an Office Manager, you will play a crucial role in ensuring the smooth operation of our office. The ideal candidate will have experience of managing offices, handling day-to-day accounting tasks, human resources knowledge and using various software tools. This position requires excellent communication skills and the ability to report effectively to management.

Key Responsibilities

• Office Management:
  • Oversee daily operations.
  • Ensure the office is well-maintained and fully equipped.
  • Coordinate and manage office services, including cleaning, maintenance, and security.
  • Implement and maintain office policies and procedures.
• Accounting:
  • Handle day-to-day accounting tasks, including accounts payable and receivable, payroll, and bank reconciliations.
  • Prepare and manage budgets, financial reports, and forecasts.
  • Ensure compliance with financial regulations and company policies.
• Administrative Support:
  • Provide administrative support to senior management and staff.
  • Prepare reports, presentations, and correspondence.
• Software and Technology:
  • Utilize office software and technology tools for efficient office management.
  • Ensure all office technology is functioning properly and liaise with IT support as needed.
  • Implement new software and technologies to improve office efficiency.
• Communication and Reporting:
  • Act as a liaison between office staff and senior management.
  • Prepare and present regular reports on office operations and performance.
  • Ensure clear and effective communication across all office locations.
• Human Resources:
  • Assist in recruitment, onboarding, and training of new employees.
  • Maintain employee records and manage office-related HR tasks.
  • Foster a positive office culture and work environment.
• Project Management:
  • Manage special projects and initiatives as assigned by management.
  • Coordinate with different departments to ensure project deadlines are met.
• Supply Management:
  • Monitor and manage office supplies inventory.
  • Place orders for supplies and ensure timely delivery.

Qualifications

• Education:
  • Bachelor's degree in business administration, Management, Accounting, or a related field.
• Experience:
  • Proven experience as an Office Manager in a consulting or engineering firm, managing multiple office locations.
  • Experience in handling day-to-day accounting tasks.
  • Proficiency in office management software and accounting software.
• Skills:
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Detail-oriented with a high level of accuracy in work.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Additional Information

• Work Environment:
  • This position may require occasional travel to different office locations.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.