Office Manager (Contract)

Asurion is seeking a full-time Contract Office Manager, to be based onsite at their San Mateo location. This role involves overseeing every facet of the office environment.

The candidate needs to be proactive and resourceful, with a positive demeanor and diplomatic skills, ready to handle daily operational tasks. Availability outside standard office hours, adaptability to rapid changes, and efficient communication are crucial qualities.

The preferred candidate will have prior experience in office management, acting as the primary contact for guests, vendors, and property management.

Key Responsibilities:

• Provides guidance, security authorizations, and overall support on the premises— coordinates with facilities in arranging visits, addressing repairs, and handling unexpected problems.
• Manages the full scope of functionality for meeting areas. Maintainins supplies, cleanliness, and operability of common spaces, kitchen, and conference rooms.
• Collaborates with the IT department to guarantee the smooth operation of office machinery, printers, and Wi-Fi connections.
• Arranges coffee, breakfast, and lunch orders through various phone applications, direct deliveries, pickups, or catering services.
• Oversees the relationship with service providers and manages the logistics of mail and package receipt and distribution.
• Contributes to special projects and events, which might include scouting locations and preparing research materials.
• Provides additional administrative assistance to the Chairman’s assistant, when necessary, which includes crafting travel plans, transportation, and compiling expense documentation as required.
  
  

Key Competencies:

• Works autonomously and inventively, needing little oversight to carry out tasks discreetly and efficiently, maintaining a positive attitude and diplomatic approach.
• Possesses robust organizational abilities, effectively juggling various tasks and honoring deadlines.
• Skilled at dealing with confidential and complex matters with the appropriate level of sensitivity.
  
  

Role Requirements:

• A minimum of five years of experience in office administration, management or administrative assistance.
• Must have an associate's degree in business or liberal arts; a Bachelor’s degree is preferred.
• Reliable transportation and a valid California driver's license are required.
• Excellent verbal and written communication abilities, with strong attention to detail.