Production Coordinator

Founded in 2012, Invisible North is a female-owned creative marketing agency headquartered in NYC with global reach. We are a team of culturally fluent strategists, creatives, designers and producers pushing the limits of possibility. Together we champion creativity and build thoughtful experiences and content that solve business problems and bring brands to life.

We are seeking a Production Coordinator to join our team. This role will be supporting across departmental operations, as well as multiple live events, conferences, dinners, and webinars, and will report to the Senior Production team. You will be supporting Senior Production staff with the management of departmental databases and process documents, vendor coordination, venue research, and production support as needed.

Additionally, this role will positively contribute to making Invisible North’s culture an envy of the industry, a studio that turns out jaw dropping creative and design and does so by upholding an inclusive, flexible and giving work environment.

While our main office is located in DUMBO Brooklyn, we work as a distributed team with members reaching from Maine to LA, and everywhere in between. For this role, we do require that 1 - 2 days a week of your time be spent collaborating with the team in-person in our Brooklyn office.

This position is contracted on an initial three-month freelance basis with the opportunity to become full-time. Full-time salary will range from $60-65K commensurate with experience, and may vary depending on the candidate’s geographic location and experience.

Roles + Responsibilities

• Report to Senior Production Staff on overall project status
• Work collaboratively with project teams, design department, hired contractors, and on-site event & production staff
• Utilize Invisible North’s project management & communication tools
• Manage external vendors in coordination with Senior Production team with agency and clients’ needs in mind
• Support Senior Production team to ensure that event technical, logistical & AV needs are properly managed
• Work with a team to create all necessary production documents (project tracker, ROS, cue sheets, backstage flow & directions, scripting, etc.)
• Support Senior Production team with tracking vendor contracts and payments along with credit card expenses and receipts
• Support on multiple projects simultaneously in various stages of development
• Coordinate with legal and finance teams in order to make sure productions are within legal guardrails, finance policies, and budget management
• Travel onsite for event load in, live event, and load out throughout the year as needed.

Skills + Qualifications

• 1 - 3 years of industry experience
• Prioritize collaboration and cross-functional teamwork
• Ability to successfully work remotely during EST hours or from our DUMBO office, with preference for New York based producers if the position moves to full time
• Previous work supporting the execution of small-to-large-scale productions, webinars, and conferences
• Passion for travel, lifestyle, theater, art, music, technology, and pop culture
• Love for event planning, experiential marketing, and design
• Be organized, creative, outgoing, solutions-oriented, and have a great work ethic and attitude
• Work well in a fast-paced environment
• Ability to find ways to be flexible in order to execute programs alongside a team
• Ability to successfully multitask, and provide strong support and initiative on assigned projects
• Able to travel to project locations and the IN Office as needed
• Availability to work occasional weekends and evenings as needed for specific projects (and to be made up with compensatory time off)

Compensation

Salary: $60-65k annually

*This is not a guarantee of compensation or salary, the final offer amount may vary based on factors including but not limited to experience and geographic location.

At IN, we acknowledge that in order to be a forward-thinking, culture-led agency, we must actively foster and uplift a multitude of perspectives, backgrounds, and ways of thinking within our team. We seek to work with those who are a culture add, not just a culture fit. We believe that the best ideas come from authenticity and that the unique passions, identities, and points of view of our team are what make us All IN.

IN is WBENC certified.

To apply, please submit your resume to jobs@invisiblenorth.com and indicate Production Coordinator in the subject heading.