Project Management Officer

Work Format

Hybrid: few visits per month to New Orleans

Project description

You’ll take on a critical role of a PMO in supporting the program manager deliver a high complex post-merger integration project on time, within budget and taking into consideration the variety of governance procedures in place. You'll be working in an energetic team, driving a culture of continuous improvement, and helping shape the future of the business right at the forefront. Ultimately, you’ll have the ability to hone in on your project management skills as you work with talented people with access to the bank's Project Management and Agile community.

Responsibilities

Project Planning and Coordination:

Assist in the development of project plans, timelines, and milestones.

Coordinate with project teams to ensure alignment with program objectives.

Track project progress and update project schedules as necessary.

Documentation and Reporting:

Prepare and maintain project documentation, including project charters, risk logs, and status reports.

Develop and distribute regular program updates and reports to stakeholders.

Ensure documentation is complete, current, and stored appropriately.

Governance and Compliance:

Support the implementation and enforcement of project governance standards.

Monitor project compliance with organizational policies, procedures, and methodologies.

Assist in conducting project audits and reviews to ensure adherence to standards.

Risk and Issue Management:

Identify and log project risks and issues.

Assist in the development of risk mitigation strategies.

Monitor the status of risks and issues and ensure timely resolution.

Resource Management:

Assist in resource planning and allocation to ensure optimal utilization.

Track resource availability and project resource needs.

Coordinate with other project managers to resolve resource conflicts.

Financial Management:

Support budget planning and monitoring for projects and programs.

Track project expenditures and ensure alignment with budgetary constraints.

Prepare financial reports and forecasts as required.

Communication and Stakeholder Management:

Facilitate effective communication between the Senior Program Manager, project teams, and stakeholders.

Organize and participate in project meetings, preparing agendas and documenting minutes.

Manage stakeholder expectations through regular and transparent communication.

Tool and Process Improvement:

Identify opportunities for improving project management tools, templates, and processes.

Implement and train project teams on new tools and methodologies.

Stay updated on industry best practices and incorporate them into the PMO’s processes.

Administrative Support:

Provide administrative support to the Senior Program Manager, including calendar management, meeting scheduling, and travel arrangements.

Assist with the preparation of presentations and other materials for executive reviews and stakeholder meetings.

Skills

Must have

Support project manager in managing a complex post-merger integration program overseeing at least 5 streams. * Ensure delivery of projects in accordance with Client's SDLC procedures which includes many regulatory and compliance mandates. * Managing several project metrics

Gantt / burn charts and associated KPIs periodically * Enforce a culture of SDLC best practices across the technology group * Maintain existing departmental and Project Office policies and procedures * Continue to update and improve project methodologies, provide mentoring and training to other PM's and act as an SME/Coach * Organize and facilitate closure of project and complete benefit analysis at the end of the project * Utilize proficient Microsoft Excel and PowerPoint skills to provide effective reporting and documentation including dashboards and scorecards * Excellent oral and written communication skills necessary to effectively communicate issues, risks and progress on complex processes to multiple stakeholders * Self-initiate, work productively when unsupervised and multitask across multiple concurrent projects * Has the confidence and ability to convincingly structure, summaries, defend and present recommendation

Nice to have

PMP or similar project management certification preferred

Having directly managed a dev team in the past or experience working as a developer in a distributed team is a plus

SDLC processes experience -Agile & hybrid methodologies

Expert level experience with managing projects, tasks, workflow and reporting in Jira

Comfortable in using PPM tools such as Planview, Clarity etc.

Strong analytical and reasoning skills with a focus on project/portfolio metrics

Strong listening, presentation, communication, and influencing skills. Articulates with confidence to senior management

Strong EXCEL and PowerPoint skills