Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets and databases, and do word processing
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice with some direction
Effective organizational, communication, and interpersonal skills
Experience
3 year clerical experience
Major Responsibilities And Duties
Records, Reports, and Correspondence
Provide general clerical support including word processing, data entry, filing, and file maintenance.
Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
Process changes and adjustments to student schedules.
Maintain complete and accurate student records including test scores and final grades on permanent records.
Compile, maintain, and file all reports, records, and other documents as required.
Reception and Phones
Receive incoming calls, take reliable messages, and route to appropriate staff.
Assist counselor(s) with scheduling of meetings and appointments.
Other
Receive, distribute, and ensure security and confidentiality of testing materials.
Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Salary Information
Work Status: Non exempt
Pay grade: PP02
Hours:8
Days: 207
Months: 11
Contract: Letter of reasonable assurance (LORA)
Seniority level
Entry level
Employment type
Full-time
Job function
Other
Industries
Primary and Secondary Education
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