Staff Accountant

Job Summary

The Staff Accountant has overall responsibility for providing financial, administrative, and clerical services to an assigned hotel/restaurant. This position is also responsible for the accurate reporting of revenue to ensure that the information is balanced.

Job Duties

Hotel General Cashier

• Verify deposits of each cashier and document variances daily
• Document due back and issue in a timely manner
• Provide change to all cashiers during specified times
• Make deposits to the bank via armored car service.
• Maintain adequate inventory of cashier supplies including drop envelops
• Maintain MOD bank and replenish as necessary
• House bank issuance and monthly audit
• Work with Front Office Managers to ensure Deposit Ledgers and Guest Ledgers are being monitored
• Communicate deposit information to corporate office(s) daily
  
  
  

Accounts Receivable

• Set up House Accounts and A/R Accounts as needed or directed by management
• Ensure all Group and Direct Bill accounts are accurate and mailed within three business days
• Bill Third Party (.com) appropriately and timely
• Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days
• Process Net Direct weekly and accurately in the hotel PMS system
• Complete credit references for Direct Bill accounts requesting credit
• Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts
  
  
  

Accounts Payable

• Maintain a high level of organization in filing
• Ensure each invoice received has been properly routed to the approving manager
• Make copies of each invoice for on-property retention
• Log then mail/Fed Ex original, signed/approved invoices to central property for processing
• Attach copies of checks to invoices that have been paid
• Maintain organized retention of check registers
• Research vendor disputes/questions and statements regarding unpaid invoices
• Ensure proper control measures are adhered in compliance with HRIL/MWTH standards
  
  
  

Other General Responsibilities

• Maintain compliance with HRIL standards and regulations to ensure safe and efficient operation of the hotel
• Maintain confidentiality of all information in accordance with HRIL standards
• Oversee night audit functions are complete and accurate daily
• Verify credit card transmission from the prior day is balanced and submitted accurately
• Respond to guest telephone, credit card inquiries, and chargebacks in an effective and timely manner
• Maintain organized storeroom(s) for long-term record retention of all accounting records
• Maintain an adequate record of sales tax exemption
• Maintain an on-site copy of all contracts, legal agreements, licenses, permits, insurance and other regulatory contract
• Maintain critical date list with associated documents
• Attends and contributes to periodic meetings to maintain favorable working relationships between departments
• Communicate necessary reports and information to the corporate office(s)
• Month-end journal posting to assist with closing
• Other duties as required
  
  
  

Minimum Requirements

• High School graduate or equivalent
• Two years of front desk/night audit and one year hotel accounting experience (On Q PMS and Micros POS preferred).
• Must be able to provide legible communication.
• Ability to communicate in English with guests, visitors, vendors, and hotel staff.
• Must be able to compute mathematical calculations.
• Proficient in Microsoft Excel, Word, and Outlook.
• Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners, printers, and automated property management systems.
• Ability to 10-key by touch.
• Ability to enforce hotel's standards, policies, and procedures with hotel staff.
• Ability to maintain confidentiality of pertinent hotel data.
• Possess an independent work ethic to perform job functions without supervision.
• Ability to work cohesively with other departments and coworkers as part of a team.
• Maintain a high level of office organization by daily filing routine of all job-related files.
• Attention to detail and accuracy.
  
  
  

Physical Requirements

• Sit for long periods, reaching, bending, pushing, twisting, and sitting, grasping, turning, finger dexterity
• Lifting/carrying up to 10 lbs. frequently and 25 lbs. occasionally.
• The constant need to view a computer monitor and small print.
• Frequent need to see small details and things clearly beyond arms’ reach.
  
  
  

This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.