🎉 PTA Fair Success! 🎉
Recently, I had the honour of organizing supplies for the Victor Seymour Infant School’s 70th-anniversary fair. The PTA trusted me with the most critical task: shopping for a long list of supplies. From bottled water to burgers, we had it all!
👨💼 Project Management Hat On:
-Goal: Ensure all supplies are at the school by May 3rd, 2:00 PM.
- Stakeholders: PTA Chair, Co-Chair, and everyone attending the fair.
- Stakeholder Agreement: On a call with the PTA co-chair on April 30th, we agreed on 1) target pricing, 2) preferred choices, and 3) suitable alternates.
📋 Plan:
1. Break the list into non-perishable and perishable items.
2. Two-phase shopping:
-Phase 1: Non-perishables by May 2nd.
- Phase 2: Perishables by May 3rd, 1:00 PM.
- Phase 3: Deliver everything by May 3rd, 2:00 PM.
The Team: Sumit & Daughters
🚀 Execution:
Phase 1: Shopping for non-perishables
The kids were super excited! My elder daughter took charge of the list and quantities, while my younger daughter scouted the aisles. We completed Phase 1 on May 2nd, celebrating with pizza! 🍕
Phase 2: Shopping for perishables
After school drop-off, I hit the supermarket. Faced some hurdles like quantity limits on burger buns and patties and a few out-of-stock items. With 90 minutes to the deadline, I stayed calm, embraced agility, and hit the next supermarket. Mission accomplished, just 10 minutes over!
Phase 3: Delivery
All supplies were delivered 10 minutes early. Success all around! 🚚
🎉 Final Outcome:
Over 400 attendees and £3,460 raised for school events and support. Smiles, laughter, and an evening with a lot of happy faces!
💡 Learnings:
1. Stay agile 🏃♂️
2. Keep buffer time between phases ⏳
3. Empower and appreciate your team 👏
Anything that could have been done differently?
Btw, I’m still looking for a new opportunity in the areas of #ProjectManagement, #ProgramDelivery, #Transformations, #ChangeManagement, and #IT #Operations and #Support.
Any assistance will be very much appreciated. 🙏
#ProjectManagement #TeamWork #EventPlanning #Agile #Leadership #Community #SchoolEvents #Fundraising #OpenToWork
Pastry Chef
3moWow! Flavour sounds amazing and cakes look absolutely lush 💖👏🏼🙌🏽💖