Wesley MacMillan’s Post

Okay WOWOWOWOW - yesterday Club Ichi hosted our monthly Sounding Board on Zoom and the topic of conversation was In-House A/V. Let me tell you that I was yesterday years old when I learned that: 😮 As the event manager, I should be bringing my production team with me on the initial site visits to consider the pitfalls of each venue BEFORE I book it just because the dates/rates/space work for my group. 😮 I can negotiate rigging costs. 😮 I can lock in the A/V rental rates (without needing to know all the production specs for the program) a year or more out when I book the venue to avoid the 10%/year rising costs. 😮 My hotel sales rep can actually help me negotiate down the A/V costs because THEY are the in-house A/V company's client (not really me). Get the rest of the notes in the Club Ichi Slack channel (www.weareichi.com if you're not in Club Ichi yet.) So here's my sparky post to ask you, as event, production, and A/V professionals, let's crowdsource a planner's bill of rights to reference when working with in-house A/V. For example: 👉 I have the right to meet the team who will be onsite on the day of my event before show day. 👉 I have the right to keep the same crew who ran the rehearsal for event day. Lay it on me.

Ever notice how in movies, event planners just flit around with a clipboard, and voila, a perfect event unfolds? Meanwhile, in the real world, we're juggling calls, solving crises, and calculating portion sizes down to the last pea and coordinating with suppliers to make sure the real magic happens. ILEA event planners do it better 😉. Learn more at ileachicago.com. #eventplanning #eventmanagement #eventplanner

Success is in the details, and every detail is powered by a team who knows exactly what to do, when to do it, and how it fits into the grand vision of your event. That's why at M&M Productions USA, we prioritize a thorough briefing for our crew. 📋✅ From the audio-visual experts to the lighting maestros, from the stage managers to the logistic coordinators, everyone is in sync, ensuring your event unfolds without a hitch. 🎤💡 For an event that shines, align your team with precision. Rely on M&M Productions USA for coordination that's as flawless as the execution. 👉 Get the support your event deserves at www.mmproductionsusa.com #EventTeamwork #EventCoordination #EventPlanning #MandMProductions #EventBriefing #TeamBriefing #EventProfessionals #PerfectExecution #EventTimeline #EventSuccess

Is your event lit up to entice and entertain? We have a few tips depending on the type of event your having. Read on in our latest blog: https://buff.ly/46jAriV #events #lighting

It's end of year function time and for event managers the pressure is on. Delivering a great time for clients can be stressful and comes with some risks. To help prepare, event managers should consider getting important agreements in place. Services we offer include a venue rental agreement, a catering agreement, a DJ agreement and a photography agreement. These help manage expectations and avoid disputes so everyone can relax and enjoy. Get in touch with us to find out how we can help policyholders who run events get added value from their coverage. #Contractors #SmallBusiness #EventManagement #RiskProtection #InsurTech #FutureOfInsurance

Whether it's a concert, conference, or festival, safety should always come first. . . . #EventSecurity #AskariGuardsEventSecurity #RiskAssessment #CrowdControl #SecurityPersonnel #RiskManagement

🎤🌟 Behind Every Great Event: Celebrating the Unsung Heroes at the Tech Table 🌟🎤 As a professional live announcer, I've been the voice behind many award ceremonies and corporate events. But nothing gets done without an incredible team at the tech control table. In the whirlwind of a meeting or event, it's easy to overlook the meticulous planning and seamless execution carried out by the audiovisual support technicians. These skilled professionals are the backbone of any successful event. They ensure that every microphone cues perfectly, every video plays flawlessly, and the lighting sets the exact mood we need. Having worked closely with many AV teams, I've seen firsthand the challenges they face - from last-minute changes to troubleshooting under pressure. Their ability to remain calm and deliver excellence, no matter what, is nothing short of remarkable. To my fellow event professionals, let's take a moment to appreciate these unsung heroes. Their dedication and expertise are what make our moments on stage truly shine. And to any organization planning an event, remember that a great AV team is your best investment for an unforgettable experience. #EventProfs #AudioVisual #CorporateEvents #LiveAnnouncing #TechTableHeroes #meetingplanning #HerosAtTheControlTable #FrontOfHouse #Events #EventProduction #liveannouncer #liveevents #liveproduction #eventmanagement #eventindustry #eventdesign

Going the Extra Mile: How Site Visits Seal the Deal for Venues When it comes to choosing the perfect venue, nothing beats a memorable site visit. Venue managers who go the extra mile to provide clients with an unforgettable experience are the ones that win. A great example is Laura De Carli, who recently brought in and covered the cost of a lighting technician to showcase Ministry of Sound's full capabilities to one of our clients. This attention to detail and commitment to highlighting the experiential aspects of the space sets the venue apart from others. It's these thoughtful gestures that give our clients the service and experience they expect from Togather and our venues partners. The more venues can do to promote their space and leave guests feeling amazed, the better it is for everyone. We should continue to elevate the standard of site visits and create memorable experiences that make clients excited to book.

Events are Magic. As event professionals, we are the Wizards of Oz, the people behind the curtain, pulling at the heartstrings of our audiences and making magic happen. I am in love with production, I cannot imagine having a career doing anything else, and I am so privileged to make my living doing what I love. As we make magic for our audiences, it is vital for us to remember that we make this magic for everyone, and we need to build our events to be inclusive of all of our audiences. Video Description: Tim stands in front of a projector screen in a white T-shirt and black pants, and describes the magic of events. The video has open captions with white text with a black outline. #EventProfs #LiveEvents #ProducerLife #Accessibility #Captioned #TecnicalDirector #TechnicalProducer

As anyone in the event industry will tell you, no two events are alike. Seemingly similar events on paper will often require different approaches and resources. What changes are the variables: the artist, audience profile, venue, and weather conditions can - and will! - influence possible challenges. Take the recent increase in Show Pauses and Show Stops going on across the country due to adverse weather and lightning storms. We did a Show Pause for an hour in Parklife this year for the first time ever, which I will discuss in a future post. And this is why safety management must be featured throughout each phase of your project. Injury prevention and effective emergency procedures require careful planning, consultation, cooperation and discussion. Is this something you really want to cut corners with? #eventsindustry #festivals #healthandsafety -------------- Number 8 Events - Delivering Exceptional Event Safety | Event Management | Event Hire