Sage Automatic Invoice Scanning – How does that work?

Finance Departments using Sage are now automatic their invoice scanning processes by automatically scanning and capturing all relevant data from invoices with the Sage Certified Solution for Sage 50 and Sage 200, PaperLess Document Management Software. Once data is captured invoices can be automatically sent for approval or directly posted to Sage, with the advantage that Sage users will have all invoices directly attached to the corresponding transactions in Sage, so that invoice retrieval can be done via a simple lookup directly from within Sage.

Invoices that go through the PaperLess approval process for Sage will be linked to Sage transactions with the complete audit trail of the approval process directly accessible from within Sage accounting lines so that no more time is wasted on trying to find who approved what, on which dates and why certain changes were made.

What about Sage users that are using Purchase Orders in Sage?

Well for those users the automation can be taken even further with PaperLess Document Management automatically matching invoice amount against the Purchase Order amount and only posting invoices that match the PO approved amount. When there is a mismatch PaperLess will automatically send the invoice on document flow to the PO Originator, meaning that people working in the finance department do not have to waste any more time dealing with these invoices. 

• Automatic Invoice Recognition (know more about PaperLess OCR Software)
• Automatic Matching & Closing of Purchase Orders – No more time spent on manually checking if invoice amount matches the purchase order, PaperLess for Sage does it automatically for you.
• Full Automation of Emailed Invoices – Get all invoices received via email automatically processed and posted into Sage, including Automatic Matching and Closing of Purchase Orders.
• Online Invoice Approval with PaperLess Document Flow
• Look-up of Documents and approval audit trail directly from within Sage
• Full Automation of Emailed Invoices with PaperLess Company Inbox
• Automatic attach of Documents to Sage accounting lines – Get all information automatically organised and easily accessible by having it linked directly to Sage.
• Seamless Integration with Sage 50cloud and Sage 200cloud – Besides being a Sage Platinum Developer Partner, PaperLess is also a Sage certified solution for both Sage 50 and Sage 200.

What explains the Invoice Recognition Success Rates achieved by PaperLess Software?

PaperLess uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition ensuring that Sage users achieve the best results on Automatic Data Capture.

However, the trick is not just capturing data from invoices in a completely automatic manner but to know what to do with the data captured. This is where things get more complicated and why Finance Departments need to make sure their document management software works together with the accounting software they are using. If the OCR software you have only extracts the data and does not integrate with the software you are using for your accounts, you end up having to copy and paste it into the fields where you want to have that data placed. That is why integration with your accounting software is key to ensure that you fully exploit all the potential your OCR engine has to offer.

After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications. PaperLess integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online and it is precisely the seamless integration achieved by this Sage Developer Platinum Partner that explain why PaperLess is becoming the preferred choice of Sage users to automate document management processes and speed-up invoice processing routines.

Why are Finance Departments choosing PaperLess to automate document management processes?

Well, because with PaperLess Document Management businesses can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk.

In an increasing competitive market where companies success is strongly based on innovation and improvement of productivity and efficiency levels, Finance Departments across UK and Ireland are relying on invoice scanning automation to automate invoice processing routines and approval processes across the company.

PaperLess powerful Invoice Scanning Solution certified by Sage UK giving Sage users the assurance of implementing a software that integrates seamless with their Sage accounting package. With thousands of users across UK and Ireland, PaperLess is rapidly becoming the preferred choice of Finance Professionals using Sage to automate invoice scanning processes.

Besides the invoice scanning side of the software, PaperLess also gives Sage users access to a powerful document management solution seamless integrated with Sage 50cloud, Sage 200cloud, Sage 200 Standard Online and Sage 200 Extra Online that brings together Automatic Invoice Recognition for Sage, Online Invoice Approval, Full Automation of Emailed Invoices and Automatic Matching and Closing of Purchase Orders.

PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

Why is PaperLess Document Scanning the preferred choice of Sage users?

Well, that’s because PaperLess Document Management software is a solution created by Sage Platinum Developer Partner, PaperLess Europe, that allows Sage users to easily manages all their paperwork from scanning and adding electronic documents to processing them Sage 50 and Sage 200.

Besides being a Sage Platinum Developer Partner and having its Document Management Solutions certified by Sage UK, PaperLess software is unique when it comes to bring together Automatic Invoice Recognition, Automatic Matching & Closing of Purchase Orders, Online Invoice Approval and Full Automation of Emailed Invoices.

A unique set of features certified by Sage UK that is rapidly turning PaperLess Document Management into the preferred choice of Sage users to Automate Document Management Processes, Invoice Processing routines and achieve Full Automation of Emailed Invoices.

What are UK CFOs saying about PaperLess Document Management Software for Sage?

 “… as the company further expanded the way that things were done was not sustainable… we could not keep increasing the headcount indefinitely so PaperLess Invoice Processing automation levels were definitely the right choice for us.”

Gerard Murray, David Wood Baking Accounts Department

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Everyman Media Group’s Finance Assistant

“The approvers in our business enjoy the ease of use of the system as well as having instant online access to all invoices relevant to them. The approval process for approvers is simply a click of a mouse!”

Alan Lynch, Fitzgeralds Woodlands House Hotel Financial Controller

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

UKFast Finance Director, Joseph Ryland

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com