What are the best practices for scouting and managing TV production locations?

2 Research and scout potential locations

Once you have a list of location criteria, you can start researching and scouting potential locations that match them. You can use online databases, directories, and maps to find locations that are available for filming, or contact local film commissions, tourism boards, or location agencies for assistance. You can also ask for recommendations from other producers, directors, or location managers who have worked in the area before. You should visit each location in person and take photos, videos, and notes of the features, dimensions, and challenges of each site. You should also talk to the owners, managers, or representatives of each location and find out their availability, rates, and terms.

3 Secure and prepare your locations

After you have narrowed down your options, you need to secure and prepare your locations for filming. You should negotiate and sign contracts with the owners or managers of each location, and obtain the necessary permits, licenses, and insurance for filming. You should also communicate with the local authorities, residents, and businesses about your filming plans and address any concerns or requests they may have. You should also scout your locations again before filming and make sure they are clean, safe, and ready for your crew and equipment. You should also plan how you will transport, store, and set up your equipment, props, and costumes at each location.

4 Supervise and manage your locations

During filming, you need to supervise and manage your locations to ensure a smooth and efficient production. You should assign a location manager or assistant to each location, who will be responsible for overseeing the logistics, security, and maintenance of the site. You should also follow the rules and regulations of each location and respect the rights and privacy of the owners and neighbors. You should also monitor the weather, the traffic, and the noise levels at each location and adjust your filming schedule and plan accordingly. You should also keep track of your expenses and receipts for each location and report them to your production accountant.

5 Wrap and restore your locations

After filming, you need to wrap and restore your locations to their original condition. You should remove all your equipment, props, and costumes from each location and return them to their owners or suppliers. You should also clean up any mess, damage, or waste that you or your crew have caused at each location and repair or compensate for any losses or injuries. You should also thank the owners, managers, and representatives of each location and give them a copy of your final product or a credit in your project. You should also collect and archive all your contracts, permits, and invoices for each location and file them for future reference.