UCLA Health

Administrative Assistant

UCLA Health Los Angeles, CA
UCLA Health

Administrative Assistant

UCLA Health Los Angeles, CA
2 weeks ago 64 applicants

See who UCLA Health has hired for this role

Qualifications

Required:

  • Skill in editing for spelling, punctuation, and grammar
  • Ability to use journal and granting agency style guidelines to prepare manuscripts, proposals, and bibliographies
  • Typing skills to quickly and accurately prepare documents
  • Skill in proofreading typed materials
  • Ability to seek appropriate staff and other resources when questions regarding format, illegible writing, or office procedures arise.
  • Ability to use software Microsoft Windows, Microsoft Office (Word, PowerPoint, Excel, Outlook, Access), Dreamweaver, Internet Browsers.
  • Ability to prepare bibliographies directly from photocopies of references or from Medline searches.
  • Ability to perform duties and tasks independently with minimal supervision.
  • Demonstrated ability to establish and maintain cooperative working relationships with other staff members and faculty.
  • Skill in exercising good judgment in referring calls to faculty.
  • Superb attention to detail.
  • Must be organized and able to keep accurate records.
  • Ability to establish and maintain cooperative and productive working relationships with co-workers, research coordinators, and participants.
  • Skill in working as part of a team and collaborating closely with coworkers.
  • Skill in working independently and following through on assignments.

Preferred

  • Skill in typing questionnaires and manuscripts from rough handwritten draft and edited versions into final forms.
  • Ability to recognize, spell, and use technical and medical terminology appropriately.
  • Knowledge of standard abbreviations for medical journal titles and demonstrated ability to use reference sources to find/check unusual abbreviations.
  • Knowledge of University policies and procedures on travel.
  • Knowledge of University policies and procedures regarding procurement.
  • Familiarity with University HSPC and IRB forms.
  • Ability to handle multi-line phone system.

  • Seniority level

    Entry level

  • Employment type

    Full-time

  • Job function

    Administrative

  • Industries

    Hospitals and Health Care

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