Administrative Assistant

JOB DETAILS

Title: Administrative Assistant

Position Type: Full-time

Reporting Location: In-Person (Carlsbad, CA)

Schedule: 8am-5pm PST, Mon-Fri, Flexibility for event coordination as needed

Salary Range: $45,000-$50,000/year

Reports to: Operations Manager

Start Date: ASAP

Verdani Partners is seeking an Administrative Assistant to provide support to our team by completing in-office tasks, scheduling meetings, booking travel, event coordination, and more. The ideal candidate must be flexible, resourceful, reliable, organized, detail-oriented, and able to multitask in a fast-paced environment. The candidate should have excellent organizational skills, and the ability to learn quickly and work on compressed timelines.

Responsibilities

• Manage in-office tasks (ordering office supplies, stocking snacks, greeting visitors, answering and directing phone calls, collating and distributing mail, mailing packages, etc.)
• Organize and schedule meetings for team members
• Coordinate travel for team members (booking flights, cars, hotels, reservations, managing budget, etc.)
• Draft emails in response to business development, vendor, partner and employee inquiries
• Event planning and execution (annual retreats, happy hours, employee engagement events for local and remote staff, holiday parties, etc.)
• Coordinate office procedures, cleaning schedules, and general maintenance with appropriate vendors
• Promote Verdani’s family culture throughout the organization
• Admin tasks related to our non-profit organization VIBE
• Coordinate with operations team on a variety of tasks
  
  

Qualifications & Skills

Required:

• High School Diploma
• Driver’s License
• Excellent verbal, written, telephone, and email communication skills
• Proficient in MS Office
• Exceptional organizational skills
• Able to respond effectively to changing priorities, deadlines, and handle multiple tasks
• Resourceful problem solver, creative and solution-oriented
• Must be honest and trustworthy
  
  

Preferred:

• Proven admin or assistant experience
• Passion for sustainability
  
  

PLATFORMS & SOFTWARE

Preferred:

• Microsoft Office 365 applications such as Outlook, Word, Excel, PowerPoint, SharePoint, or their equivalents
• Collaboration platforms like Microsoft Teams, Slack or comparable tools
• Project management solutions such as Monday.com, ClickUp, or similar alternatives
  
  

WORKING CONDITIONS AND PHYSICAL DEMANDS

During the execution of job responsibilities, the employee should expect the following conditions and demands associated with the role:

• Remaining in a stationary position for prolonged periods of time at a desk and working on a computer
• Repetitive motions involving the wrists, hands, and/or fingers
• Occasional light to moderate lifting, bending, stooping, kneeling, or crouching may be necessary
• Close vision requirements due to computer work
• Adequate hearing for effective communication in-person and/or on the telephone
• Ability to move objects weighing up to 40 pounds occasionally, 25 pounds frequently, and/or 10 pounds continuously.
• The job is performed indoors in a traditional office setting where moderate noise levels may be present.
  
  

Reasonable accommodations are available upon request to enable individuals to perform the essential functions of the job.

Language Requirements

• Fluent in English. Exceptional written and communication skills.
  
  

Additional Position Related Details

• This position must be able to work in-person at Verdani’s office located in Carlsbad, CA
• Applicant must be authorized to work in the United States
  
  

About Verdani Partners

Verdani Partners is a leading ESG consulting firm dedicated to advancing sustainability in the built environment on a global scale. Our mission-driven organization comprises an international team of experts with over 25 years of experience in real estate, sustainability, and ESG. We specialize in greening new and existing large building portfolios and supporting corporate sustainability needs. Verdani manages ESG programs for over 20 real estate firms with over $660 billion AUM and more than 8,900 properties across 1.3 billion square feet of diversified, global portfolios. Our core services include climate resilience, decarbonization, net zero strategies, healthy buildings, biodiversity, DEI initiatives, data management, green building certifications, ESG frameworks, regulatory and annual reporting, ESG education, and stakeholder engagement. Our clients consistently rank #1, #2, and in the top five among their peers on global real estate ESG benchmarks such as GRESB and A to A+ on PRI.

Verdani’s corporate ESG, technical services, communications, and green building certifications departments, along with our key program verticals and ESG workforce development programs, bring an impressive breadth of expertise to each portfolio and project. Our approach is to identify and prioritize effective solutions that can be sustained over the life of the building, adding economic, social, and environmental value along the way. As a GRESB Global Partner, GRESB Training Partner, and member of the GRESB Benchmarking Committee, we actively participate with USGBC, ULI Greenprint, and Nareit. Since 2023, Verdani has been a Certified B Corporation™, part of a global community of businesses that meet high standards of social and environmental impact, pledging to use business as a force for good®. Our talented team of experts combines passion with an above-and-beyond commitment to sustainability, delivering exceptional results for our clients while maintaining a balance between work and family needs.

Verdani is a fast-growing organization that prioritizes community and employee well-being. We offer an array of excellent benefits, including flexible work schedules, health insurance contributions, life and short-term disability insurance, paid time off, a 401k program with employer contributions, an employee assistance program, annual educational and conference allowances, and monthly internet and food stipends.

Joining the Verdani team means becoming part of something bigger. We are a diverse and dedicated group that feels more like a family, united by a shared goal: making a difference in the world now and for future generations. Our environment is laid-back yet professional, filled with talented individuals who believe in making work enjoyable and impactful.

Verdani is an equal opportunity employer. We welcome all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Verdani is committed to providing a work environment free of discrimination and harassment, ensuring equal employment opportunities for all employees.

Wellness & Benefits

Verdani is supportive of employee satisfaction, growth, health, and wellbeing. We offer many benefits including:

• In-person benefits: standing desks, snacks, drinks, gym room, quiet room, massage chair, events
• Medical, dental, vision, life, and short-term disability insurance
• Paid vacation, holidays, sick leave, and volunteer time
• Paid parental leave
• Extra vacation days based on tenure
• Floating holidays
• Employee Assistance Program (EAP)
• Referral Program
• Bereavement Leave
• Annual allowance for professional certifications, training, memberships and attending professional conferences
• Monthly internet/food stipend
• Annual equipment allowance
• Annual support allowance
• Flexible work arrangements including work from home, flexible working hours, and flexible schedules with supervisor approval
• 401K program with employer contributions
• and more!
  
  

Thank you for your interest in this position at Verdani Partners!

• As a result of the large number of applications we receive, we are unable to provide immediate individual updates on your application status. However, if you are chosen for an interview, you will receive direct communication via email.
  
  

Beware of imposters posing as recruiters! Always verify that emails, including those regarding job interviews and offers, come from Verdani's official email addresses, such as @applytojob.com or @verdani.com. Please note that we never send checks or request payment for equipment.

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