Business Operations Lead

Business Operations Lead - Action Officer

This is a remote position

Ad Hoc is a digital services company that helps the federal government better serve people. Our teams use modern, agile methods to meet the needs of our users while closing the gap between consumer expectations and government.

Work on things that matter

Our teams connect Veterans with services designed for their needs, help millions of people access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we’re also changing how the government thinks about and uses technology.

Built for a remote life

Ad Hoc is remote-first and remote-always. We’ve designed our culture, communications, and tools to support a nationwide team. Being remote allows Ad Hoc to bring the best people onto our teams and give them the freedom to create a work environment that fits their lives. Maybe you need to adjust your schedule to care for your family or take a bike ride. At Ad Hoc, that’s welcomed.

Committed to high expectations and a welcoming culture

Ad Hoc values acceptance, accountability, and humility. We aren’t heroes. We leave our egos at the door to learn from our mistakes and improve the process for the next time.. We build small, inclusive teams to bring the best of consumer technology to the problems of government.

The HHS business unit support work across the HHS Operating Divisions, including CMS, ACF, NIH, CDC, and more. Our team supports Federal Health in building and improving digital services and delivering on strong client-facing programmatic initiatives.

Job Description

We are searching for a highly experienced Action Officer to join our dynamic team. In this pivotal role, you will support an ARPA-H Mission Office Director in their day-to-day execution of projects and activities. This will involve anticipating and solving for a broad range of financial, business, administrative, and/or program management problems. Must have good rapport at dealing with the public, customer service expertise, excellent oral/written communication skills, and excellent organizational & time-management skills. Other example duties may include:

• Developing, organizing, forecasting, and maintaining financial budgets and tracking financial milestones.
• Creating and coordinating budget and, acquisition documents.
• Planning and executing process improvement projects.
• Organizing meetings.
• Developing briefings to technical and non-technical audiences.
• Interacting with multiple internal and external personnel with excellent communication, project management, and organizational skills on a daily basis.
  
  

Required Skills

• Bachelor's degree
• Minimum of 5 years of experience supporting federal programs, preferably in the R&D or technical environment.
• Experience monitoring deliverables, allocating resource needs, and project workplans.
• Excellent communication and collaboration skills.
• Ability to work independently and as part of a team.
• Strong work ethic and a passion for scientific discovery.
• Proficient in Microsoft Office Suite.
• U.S. citizenship or lawful permanent residency is required per contract.
  
  

Desired Skills

• Experience supporting federal or commercial health agency/organization is a plus.
• Knowledge of the biomedical research landscape a plus.
  
  

To learn more about working at Ad Hoc, please visit: https://adhocteam.us/join/

Benefits

• Company-subsidized Health, Dental, and Vision Insurance
• Use What You Need Vacation Policy
• 401K with employer match
• Paid parental leave after one year of service
  
  

Ad Hoc LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.

In support of the Colorado Equal Pay Transparency Act, and others like it across the country, Ad Hoc job descriptions feature the starting range we reasonably expect to pay to candidates who would join our team with little to no need for training on the responsibilities we've outlined above. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and responsibility. The range of starting pay for this role is $$75,000-$110,000 Our recruiters will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements.

job reference: BUSIN001468