RemX has an exciting opportunity for an Executive Administrative Assistant in West Los Angeles, CA for a large healthcare organization!
Duration: 3 - 6 months with potential extension
Shift: Monday - Friday 8am - 4:30pm
Job Summary
In addition to the responsibilities listed below, this position is also responsible for beginning to coordinate department workflow; providing standard and nonstandard administrative support to senior leadership; coordinating intricate executive calendars and travel arrangements; notifying executive of issues that require immediate attention; anticipating the executive's upcoming needs; drafting and distributing details of highly confidential with discretion and cautionary judgement upon request; making basic commitments on the executive's behalf when interfacing with internal and external contacts; and independently resolving simple conflicts with the executive's best interests in mind.
Pursues effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members. Listens to, seeks, and addresses performance feedback; provides mentoring to team members. Pursues self-development; creates plans and takes action to capitalize on strengths and develop weaknesses; influences others through technical explanations and examples. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Supports and responds to the needs of others to support a business outcome.
Completes work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives. Collaborates cross-functionally to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports, identifies, and monitors priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities for team.
Contributes to event coordination by: beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy to leverage when coordinating, calendaring, and facilitating meetings for directors and their direct teams with front line employees, independently; may be independently planning for meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate; finding and booking meeting standard and nonstandard rooms appropriate for the audience and meeting objectives, with general oversight.
Basic Qualifications:
Minimum one (1) year of experience in leadership administrative support.
Bachelors Degree preferred
Minimum three (3) years of experience in administrative support or related field.
Additional Qualifications:
Proven experience as an administrative assistant or in a related role
Strong organizational skills with the ability to prioritize tasks and meet deadlines
Excellent written and verbal communication skills
Attention to detail and problem-solving skills
Excel experience required
Ability to handle sensitive information with confidentiality
Ability to work independently with minimal supervision
Knowledge of office management systems and procedures
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Business Development and Sales
Industries
Staffing and Recruiting
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