Executive Assistant

What you will do:

• Administrative Support:
• Provide high-level administrative support to the Division leadership and team
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential and sensitive information with discretion
• Program Analysis:
• Conduct research and data analysis to support program planning and decision-making
• Monitor program metrics and performance indicators to ensure alignment with strategic goals
• Prepare comprehensive reports and presentations on program outcomes and recommendations
• Collaborate with cross-functional teams to gather and analyze data relevant to program objectives
• Project Coordination:
• Plan, coordinate, and oversee smaller projects to ensure they are completed on time and within budget
• Track project progress, identify risks, and develop mitigation strategies
• Create detailed project plans, timelines, and status reports
• Support strategic initiatives, activities, and projects to successful completion
• Process Improvement:
• Identify opportunities for process improvements and efficiencies within the division
• Develop and implement new administrative systems and procedures
• Provide training and support to team members on new processes and tools
• Communication and Coordination:
• Act as a liaison between the Division Director, team members, and external stakeholders
• Facilitate effective communication within the division and across departments
• Organize and coordinate team meetings, events, and offsite activities
• Other duties may be assigned