Executive Assistant

Title: Executive Assistant

Location: Burbank, California

Type: Full-time

Start Date: October 2024

Benefits: Medical, dental, vision, life insurance, 401(k), profit-sharing plan

Position Overview: We are seeking a highly motivated, curious, and resourceful Executive Assistant to support the Senior Vice President of Corporate Development & Investments, VP of E-commerce, and VP of Audience Growth and Insights at our dynamic digital production company. This role is ideal for someone passionate about media, entertainment, and/or Creators - and is curious about the business side of entertainment.

The ideal candidate has at least 2 years of assistant experience covering multiple executives simultaneously, is adaptable and eager to learn, and brings strong organizational skills and a proactive approach to ensure maximum efficiency and impact for the team.

This position requires the employee to be located in Los Angeles County and able to work from the office 3-4 days per week.

Responsibilities

• Calendar Management: Handle scheduling across internal and external partners, optimizing time management and resolving conflicts to drive executive productivity.
• Project Management: Track deadlines, manage deliverables, and follow up with teams. Use Monday, Airtable, and other tools to maintain high-priority to-do lists and CRM systems.
• Administrative Support: Provide daily executive administrative assistance, including booking rooms, ordering meals, running errands, and coordinating with other departments as needed.
• Meeting Coordination: Schedule and coordinate meetings with internal and external partners such as agents, lawyers, accountants, and portfolio companies.
• Travel & Expenses: Arrange travel, prepare itineraries, ensure smooth logistics, and manage monthly expense reports.
• Research & Special Projects: Assist with special research assignments and other projects as directed by the SVP.
• Confidentiality: Maintain discretion when handling sensitive information.
• Note-taking & Communication: Take meeting notes, prepare reports, and compose communications on behalf of the executive.
• Collaboration: Work closely with other teams to distribute key information and ensure seamless operations.
  
  
  

Requirements

• Experience: Minimum 2 years of experience supporting VP-level or higher executives.
• Curiosity & Business Interest: A genuine interest in entertainment, media, or digital content is essential, interest in business and/or venture capital is a plus.
• Adaptability: Able to juggle multiple tasks and responsibilities with minimal supervision.
• Tech Savvy: Proficient in G-Suite (Google Drive, Docs, Sheets, Slides, Calendar), Slack, and CRM systems. Experience in Monday or Airtable is a plus.
• Positive Attitude & Fun-Loving: We are redefining the future of content and are able to have a lot of fun while doing it - a commitment to fun and optimism is a must..
• Attention to Detail: High level of organization, accuracy, and attention to detail.
• Communication Skills: Strong writing skills with excellent grammar and spelling, and comfort with composing communications to external partners.