Reporting to the Anesthesia HR Director, the HR/Recruitment Coordinator will use skills as an experienced administrative professional to provide high-level analytical support to the HR team and to support faculty and staff managers in the coordination of all recruitment activities within the department. Some sample tasks include data management and reporting, maintenance of organizational charts, troubleshooting clinical access and licensing issues, scheduling panel interviews, organizing candidate travel and collecting candidate evaluations. This role requires significant interaction and productive working relations with the HR Shared Services, Anesthesia Finance, departmental Medical Directors and Service Chiefs, and departmental staff supervisors.
Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $29.05 - $53.50 (Hourly Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The Department of Anesthesia and Perioperative Care at UCSF provides outstanding patient care, promotes cutting-edge basic and clinical science research, and educates the next generation of health care providers while focusing on increasing diversity, equity, and inclusion across the organization.
The Department of Anesthesia and Perioperative Care ranks as one of the largest departments in the School of Medicine with an annual budget of $145 million. The two largest components of the annual budget are Professional Fee Income and Extramural Funds, representing 90.4% or $132 million (including ZSFG professional fees and 6.9% or $10.1 million of the annual budget respectively. Currently, the department has over 298 Faculty members, 27 Staff Physicians, 205 Staff Employees, 6 Fellows, 90 Residents, 12 Non-Faculty Academics, 11 Post Docs, 68 CRNAs and 5 Nurse Practitioners at ZSFG.
In addition to the Moffitt-Long Hospital, very active units of the department exist at the Zuckerberg San Francisco General Hospital and Trauma Center (inpatient and outpatient, including a very active trauma service), San Francisco Veterans Affairs Medical Center (inpatient and outpatient), Mt. Zion Medical Center (outpatient, including 23 hour stays and the Pain Management Center), Benioff Children's Hospital Oakland, the UCSF Orthopedic Institute and the Benioff Children's, Betty Irene Moore Women's and Bakar Cancer (NIH-designated Cancer Center) Hospitals in the Mission Bay neighborhood.
The Department now has essential roles in patient care outside of the operating rooms, with active participation in Ambulatory Care, Acute and Chronic Pain, and in the Preoperative Clinic. Over the department’s fifty-plus years of existence, the department has been at the heart of modern anesthesia’s explosive growth, and to this day continues to have an enormous impact on surgical practice and the management of pain. The department’s research, education, and clinical care quickly earned and have maintained reputations that are the equal or better of any institution in the world. Individual members of our faculty have had a major influence on our specialty both nationally and internationally, including NIH study sections, NIH funding, FDA and Editorial Boards. Research activities within this department are integrated with and inform clinical practice. For many years, ours has been among the top departments for NIH research funding in anesthesia in the United States.
The Department of Anesthesia provides considerable support and structure for research in general and, for research training programs, highlighted by the innovative Pathway to Scientific Independence (PSI). This program begins at the residency level, incorporating the Research Scholars Track of the Anesthesia Residency, moving through the post-residency NIH-funded T32 training grant, and faculty positions with a mentored research support, and ultimately to achieving extramurally funded, independent researcher status.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training.
Minimum 1 year of related experience
Knowledge of a variety of administrative operational activities such as events planning, basic risk management planning, payroll, and contracts and grants regulations and guidelines.
Interpersonal communication skills include verbal and written, active listening, critical thinking, persuasiveness, advising, and counseling skills.
Excellent customer service skills, ability to interact effectively and build relationships with physicians, staff, employees, and outside entities
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Excellent organizational skills with special attention to detail. Must have demonstrated ability to multi-task and thoughtfully prioritize projects
Ability to be a decisive problem solver who can adapt to fast-paced changes with minimal supervision. Must have a demonstrated ability to work independently and in a team environment.
Excellent demonstrated record of attendance, punctuality, and reliability.
Knowledge of common University-specific computer application programs.
Excellent proficiency in MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Excellent proficiency and understanding of HRIS systems and relational databases, such as FileMaker Pro, Peoplesoft etc.
Preferred Qualifications
MAC Proficiency
Thorough knowledge of University rules and regulations, processes, protocols, and procedures for personnel management.
Familiarity with organizing Faculty and Staff recruitment processes.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
004263 ADMIN OFCR 2 CX
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Career
Percentage
100%
Location
Parnassus Heights (SF)
Shift
Variable
Shift Length
8 Hours
Additional Shift Details
Monday – Friday; Flexible - 40 hours a week
Seniority level
Not Applicable
Employment type
Full-time
Job function
Human Resources
Industries
Higher Education
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